People Operations Specialist

Podean is the leading global marketplace marketing agency. We work with progressive brands across the globe to unlock potential on Amazon, Target, Walmart, and other marketplaces. Our services span eCommerce strategy, content creation and optimization, media management, retail operations, data and analytics, consulting, and social commerce. Recent award wins include Digiday’s Best Employer for Remote Employees and Amazon’s Global Expansion Partner Award. 

We’re looking for a highly organized People Operations Specialist to support the day-to-day operations of our global team and help deliver a consistent, thoughtful employee experience. This role plays a key part in keeping our People function running smoothly through strong coordination, follow-through, and operational support across the employee lifecycle.

This is a great opportunity for someone who enjoys bringing structure to fast-moving environments, takes pride in execution, and cares about creating a positive, well-run workplace culture behind the scenes.

What You’ll Do

• Maintain and organize People systems, workflows, shared documentation, and internal records, ensuring data accuracy, completeness, and consistency across trackers.
• Track and support key people processes such as performance reviews, training participation, handbook updates, and acknowledgements
• Send reminders, follow-ups, and status updates to help teams stay on track with company-wide initiatives
• Support full-cycle recruitment for junior to mid-level roles, primarily through coordination and operations, including interview scheduling, candidate communications, and logistics across time zones.
• Maintain candidate tracking and ensure recruiting processes remain organized and efficient
• Coordinate equipment provisioning, access setup, swag ordering, inventory tracking, and asset recovery
• Coordinate onboarding and offboarding processes, ensuring employees have a smooth and welcoming experience from start to finish
• Support employee programs and culture initiatives such as global calls, learning rollouts, engagement activities, and virtual events
• Assist with travel and hotel bookings for team events, leadership meetings, and in-person gatherings

What We’re Looking For

• 2–3+ years of experience in HR Generalist, HR Operations, People Operations, HR Administration, Recruitment Coordination
• Demonstrated experience supporting full-cycle recruitment, particularly for junior to mid-level roles, including interview scheduling, candidate coordination, and recruitment tracking
• Strong background in HR data administration, including maintaining employee records, trackers, and HR databases with a high level of accuracy
• Excellent organizational skills and attention to detail, particularly in handling confidential and regulated employee information
• Proven ability to manage multiple priorities, meet deadlines, and follow through consistently in a fast-paced environment
• Clear, professional written and verbal communication skills, with experience coordinating across stakeholders and departments
• Hands-on experience using HR systems and tools such as Google Workspace, Slack, Zoom, HRIS, ATS, or similar platforms

Why Join Podean?

We are proud to be recognized as one of Digiday’s Best Employers for Remote Employees. We combine the energy of a fast-growing global agency with the balance and trust of a remote-first culture.

You’ll join a globally connected, award-winning team that values:

• 💰 Competitive compensation aligned to experience and market benchmarks
• 💻 Remote-first flexibility - work from anywhere, with trust and autonomy
• 🌎 Global collaboration - working with experts across regions and time zones
• 🚀 Career growth and development - opportunities to evolve as we scale
• 🏝️ 5-Year Sabbatical + Travel Stipend - After your 5-year anniversary, take a fully paid month-long sabbatical, plus a travel reimbursement to make your experience restorative and inspiring
• 💬 Positive-energy culture - grounded in respect, inclusion, and accountability
• 🏆 Meaningful impact  helping some of the world’s most progressive brands grow
  

If you’re excited to support people, processes, and growth in a dynamic global team, we’d love to meet you. Join our global team and help us shape the future of People Operations at Podean.