Operations Coordinator

Responsibilities

• Onboarding: Own the onboarding process for new hires, ensuring a seamless and welcoming experience.
• Employee Engagement: Assist in planning and executing employee engagement initiatives, such as wellness programs, recognition events, and team-building activities.
• Policy Management: Help maintain and update employee handbooks, policies, and procedures, ensuring compliance with local and national regulations.
• HR Administration: Manage employee records, update HR systems, and ensure accurate tracking of PTO, benefits, and other HR-related data.
• Recruitment Support: Coordinate interviews, manage candidate communications, and assist with scheduling as needed.
• Process Optimization: Identify inefficiencies in current workflows and propose improvements to streamline operations.
• Project Coordination: Support the planning and execution of company-wide initiatives, ensuring timely delivery of objectives.
• Data Management: Organize and maintain accurate records, reports, and documentation across operational systems.
• Vendor Management: Serve as the point of contact for third-party vendors, managing contracts, invoices, and related communications.
• Event Coordination: Plan and execute team events, offsites, and company-wide gatherings.

Qualifications

• Bachelor’s degree in Business Administration, Operations, or a related field (or equivalent experience).
• 2+ years of experience in an operational or administrative role, preferably in a fast-paced environment.
• Exceptional organizational and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in office productivity tools (e.g., Google Workspace, Microsoft Office) and familiarity with project management tools (e.g., Asana, Trello, Notion).
• Ability to manage multiple priorities and adapt to changing needs with a positive attitude.
• Self-starter with a strong sense of ownership and a results-driven mindset.
• Experience in a technology-focused environment is a plus.