People Operations Coordinator II

The People Operations Coordinator is responsible for supporting our People Operations daily operations and functions including recruitment and onboarding, benefit administration, performance management, and compliance initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

• Provide excellent service to our diverse employee population in all aspects of People Operations and process employee life-cycle changes.
• Assist with recruitment efforts, including job postings, scheduling interviews and conducting reference checks, initiate drug screens and background checks.
• Facilitate new hire orientation as needed and ensures all new hire packets, and welcome boxes are available.
• Maintain accurate and up-to-date employee records in the HRIS system and personnel files.
• Collaborate on writing, revising, editing and proofreading company job descriptions, policies and procedures.
• Ensures that controlled documents are current and up to date in the Quality Environmental Management System (QEMS).
• Audit I-9 record keeping for compliance.
• Support People Operations initiatives and projects, such as performance management “Thrive”, employee engagement surveys.
• Review, track, and document employee participation in company incentive programs such as tuition assistance, employee referrals and fitness reimbursement.  Assures timely processing of payments.
• Administers employee, benefits, including enrollments, changes, and terminations.
• Ensure compliance with federal, state, and local employment laws and regulations, and update information on company bulletin boards.
• Maintains knowledge of trends, best practices, regulatory changes, and recent technologies in human resources, talent management, and employment law.
• Respond to employee inquiries regarding HR policies, procedures and benefits in a timely and professional manner.
• Reviews hourly and salary employee timecards for accuracy, monitors employee vacation and sick time accrual, and prepares payroll and related reports for accounting.
• Coordinates open enrollments, changes, evidence of insurability and training for employee benefits programs.
• Assist in the compiling of information for the affirmative action plan report annually; maintain other records, reports, and logs.
• Perform exit interviews and complete employee termination paperwork.
• Process FMLA/STD/LOA requests in accordance with company policy and regulations.
• Supports environmental health and safety in the completion of worker’s compensation required forms.
• Manage all employment verification requests.
• Maintains the human resource information system records and compiles reports from the database.
• Report immediately all suspicious and hazardous conditions to a supervisor.
• Understand and observe all safety guidelines and assure quality and safety by complying with all appropriate Click Bond policies and procedures.
• Assist in maintaining clean, orderly, and hazard-free work areas.
• Able to work with minimal supervision, be a self-starter and be detail oriented.
• Other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to demonstrate the following competencies:

• Proficiency in MS Office including MS Word, Excel, and PowerPoint.
• Preferred experience with Paycom software or ability to quickly learn the organizations HRIS systems.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication, as well as interpersonal and conflict resolution skills.
• Exceptional organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Understanding of personnel and compliance records management.
• High level of confidentiality and discretion at all times.
• Cooperative, flexible, and agile demeanor, able to work well with others in a team environment.
• Ability to engage in multiple unrelated projects in different stages of development.
• Results driven, with the energy and determination to succeed in a fast-paced environment.
• Strong knowledge of the company culture and history.
• Ability to accomplish goals with minimal supervision.

EDUCATION AND/OR EXPERIENCE:

• Associate’s degree in related field preferred.
• 3 years of experience in a Human Resources role, preferably as a coordinator or administrative capacity.
• Experience with HRMS/HRIS systems.

SUPERVISORY RESPONSIBILITIES:

• This is not a supervisory position.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work is primarily sedentary, although there may be some walking, standing, bending, and carrying of items, such as paper or books, weighing less than 10 pounds.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus.
• Regularly required to sit or stand for the length of shift, bend, and reach.

WORK ENVIRONMENT:

• Work primarily performed in a standard office environment. If in manufacturing areas, may be exposed to noise, smells, heat, dust, etc. Work requires the observance of fire regulations and safe work practices.

        CLICK BOND WAY – KEY ATTRIBUTES:

• Communicates respectfully to all team members, vendors, and visitors.
• Models a positive attitude.
• Actively listens to others and supports the team environment.
• Asks questions and learns from mistakes.
• Executes tasks with minimal errors in a timely and efficient manner.
• Attendance is consistent and meets or exceeds company standards.

Click Bond is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information or any other protected classification. Click Bond complies with federal and state disability laws. Click Bond will provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact People Operations at 775.885.8000 or email: [email protected]