What's the role about?
We're looking for a People Coordinator to support the smooth running of our People processes and provide high-quality administration across the employee lifecycle. As a key member of the Reiss People Team, you will help maintain accurate employee records, support payroll and benefits activity, and act as the first point of contact for People administration queries.
This role is the operational backbone of our People team, ensuring employee data is accurate, processes are delivered efficiently, compliance standards are maintained, and colleagues receive a positive and supportive experience throughout their time with Reiss.
Who you are
- Highly organised, with strong administrative skills and the ability to manage a varied workload.
- Excellent attention to detail, with a focus on accuracy across employee data, records and documentation.
- A proactive mindset, with the confidence to drive continuous improvement, support stakeholders and deliver work to a consistently high standard.
- Confident working with HR systems and Excel, with the ability to maintain trackers and produce reports.
- A clear and professional communicator, confident in providing guidance and support to employees and managers on People administration queries.
- Able to handle confidential information with discretion and maintain strong GDPR standards.
- Comfortable working to deadlines and prioritising tasks in a fast-paced environment.
- Customer-focused, proactive and committed to delivering a positive employee experience.
What you'll be doing
- Processing employee lifecycle administration, including starters, leavers, employee changes and onboarding activity.
- Maintaining accurate employee files, SuccessFactors records and key People trackers, including probation, payroll submissions, references and employee changes.
- Managing right to work documentation, compliance records and expiry tracking, alongside the People inbox as the first point of contact for employees and managers on administration matters.
- Generating People documentation including probation confirmations, family leave correspondence, references and investigation or disciplinary meeting invitations.
- Supporting payroll and benefits administration, ensuring starter, leaver and employee change information is submitted accurately and on time.
- Administering employee benefits including Medicash and long service awards and supporting related queries.
- Producing reports and insights across headcount, absence, turnover, holiday data and engagement survey participation.
- Supporting induction, exit interview processes, engagement activity, wellbeing initiatives, reward and recognition, and wider People Team projects.
What we’ll do for you
- Competitive salary and company bonus.
- Up to 65% employee discount.
- Access to exclusive sample sales.
- MetLife Virtual GP.
- Medicash health support plan.
- Workplace pension contributions.
- Enhanced parental leave policies.
- Cycle to Work programme.
- Season ticket travel loan.
- Annual Leave purchase.
- Access to additional Retail Discounts.
- Plus, a range of further benefits, including salary sacrifice for tax savings.
If you want to start your story at Reiss as our People Coordinator, don’t miss out - apply now!
At Reiss, it’s not just what we do - it’s how we do it that sets us apart. Creativity drives us forward, but it’s our shared behaviours that underpin our success. We look for individuals who embody these behaviours and bring them to life everyday:
Ambition | Accountability | Courage | Commitment | Focus | Resilience
#WeAreReiss
We recognise the importance and power of diversity within our business and, as such, we ensure that our people processes are fair, transparent and promote equality of opportunity for all candidates.
It is our pledge that candidates will not be discriminated against on the grounds of gender, gender identity or expression, pregnancy, marital status, age, race, colour, ethnic background, nationality, disability, sexual orientation, religion, religious or similar belief. Every individual will be treated with respect.
We know that some people won’t apply for a role unless they feel they meet all of the requirements listed. We want you to know that finding people who will add to our inspirational culture and have a learning mindset is incredibly important to us. Even if you feel you don’t tick all the boxes, we’d still like to hear from you.
Skills Required
- Strong administrative and organisational skills
- High attention to detail and accuracy in employee data and documentation
- Proactive mindset with ability to drive continuous improvement
- Experience using HR systems (SuccessFactors) and advanced Excel skills
- Experience maintaining employee records and processing starters, leavers and changes
- Ability to manage right-to-work documentation, compliance records and GDPR standards
- Experience supporting payroll and benefits administration
- Ability to produce reports and maintain trackers for headcount, absence, turnover and holiday data
- Clear and professional communication; first point of contact for employee and manager queries
- Ability to handle confidential information with discretion and meet deadlines in a fast-paced environment
What We Do
Since its creation in 1971, Reiss has established a design philosophy centred on creating modern womenswear, menswear, accessories, and childrenswear that transcends time and trends. Today, we operate as a modern fashion house, offering attainable luxury collections of unwavering elegance. Our expert creative Product teams in our Head Office and Stores, work tirelessly to dress our customers in reliable Reiss style - supported by the exceptional planning and execution of our support functions. From Logistics to IT, Finance to Marketing, every team member is dedicated to ensuring uncompromised precision, quality, service and ethics. Our people are what make our business great. We embrace every person’s individuality and build market-leading teams across Head Office and Retail globally. We nurture ambition, curiosity, creativity and authenticity. A diverse community with two purposes: the precision of our craftsmanship and dedication to our customers.
