People and Office Experience Coordinator

Office Coordinator Responsibilities:

• Serve as the first point of contact for all visitors, candidates, and vendors, ensuring a professional and welcoming experience.
• Manage the front desk, including greeting guests, handling incoming calls and messages, and maintaining visitor logs.
• Coordinate conference room scheduling and ensure meeting spaces are clean, stocked, and ready for use.
• Ensure office areas (common spaces, kitchens, conference rooms, and workspaces) are clean, organized, and presentable at all times.
• Support employee engagement initiatives, including planning and coordinating office events, celebrations, and team activities.
• Assist with internal communications related to office events, engagement programs, and on-site activities.
• Help maintain a positive, inclusive office culture by thoughtfully coordinating in-office experiences.
• Support the Talent team by scheduling interviews (phone, virtual, and onsite) with candidates and hiring teams.
• Coordinate candidate travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Serve as an on-site point of contact for candidates during interviews, ensuring a smooth and welcoming experience.
• Assist with new hire orientation logistics, including scheduling, room setup, materials preparation, and day-one support.
• Manage office supply inventory, including office materials and break room supplies, ensuring items are consistently stocked.
• Work with vendors to place orders, manage deliveries, and resolve issues related to office and kitchen supplies.
• Coordinate office services, including cleaning, maintenance, repairs, and equipment servicing, as needed.
• Support expense management for teams, including tracking receipts, processing invoices, and submitting expenses in accordance with company policies.
• Maintain accurate records related to office operations, vendors, expenses, and supplies.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Provide ad hoc administrative support to People/Talent and other teams as needed.

Required Skills/Abilities:

• High School Diploma or equivalent required with 1+ years of experience in an office or people coordinator or similar support role, or Bachelor's Degree in Human Resources or related field.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent interpersonal and communication skills with a customer-service mindset.
• Experience supporting interview scheduling, events, or employee programs preferred.
• Proficiency with standard office tools (e.g., Google Workspace, Microsoft Office, scheduling tools, expense platforms).
• Ability to work independently, anticipate needs, and take initiative.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 40 pounds at times