People and Culture Coordinator

Location: Onsite| East Windsor, NJ |

Employment Status: Full-Time | Direct Hire

Compensation: $55,000.00 – $60,000.00 Annually + Bonus

Who We Are

Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

Guided by The Thermo Way, we are unified, dynamic, and committed to delivering excellence. Our culture is grounded in three core principles:

• Employee Success – investing in our people and their growth
• Customer Success – delivering reliable, high-quality solutions
• Financial Strength – operating with discipline and long-term focus

We believe strong teams, trusted partnerships, and technical excellence drive sustainable success.

The Opportunity

The People & Culture Coordinator supports the operational infrastructure of the People & Culture function. This role is responsible for coordinating recruiting, onboarding, HR systems, compliance activities, reporting, benefits administration, and workforce operations to ensure efficient and employee-focused experience.

This position is ideal for an organized and detail-oriented HR professional seeking to build broad experience across recruiting, HR operations, workforce analytics, and people process in a rapidly growing organization.

What You’ll Do

Core Responsibilities

• Coordinate recruiting activities including interview scheduling, candidate communications, offer administration, and onboarding logistics.
• Support new hire onboarding, orientation, and employee transitions.
• Maintain employee records, personnel files, organizational charts, and HRIS data integrity.
• Support benefits administration, open enrollment activities, employee inquiries, and vendor coordination.
• Assist with workforce reporting, HR metrics, headcount tracking, and workforce analytics.
• Coordinate HR compliance activities, audits, policy acknowledgements, and required documentation.
• Support payroll administration processes and employee data changes.
• Assist with HR communications, employee programs, and special projects.
• Maintain confidentiality of employee information and HR records.

Collaboration & Communication

• Partner with Talent Acquisition, managers, and employees to support hiring and onboarding activities.
• Collaborate with payroll, benefits, and HR vendors to ensure smooth service delivery.
• Communicate effectively with employees regarding HR processes, programs, and policies.
• Escalate employee concerns and compliance risks appropriately.

Quality, Process & Governance

• Ensure accurate and timely HR documentation and recordkeeping.
• Support compliance with federal, state, and local employment requirements.
• Identify opportunities to improve HR processes, reporting, and employee experience.
• Support HRIS optimization and process standardization efforts.
• Partner with the Director, Talent Management & Employee Experience to align workforce planning and talent strategy.

What We’re Looking For

Education & Experience

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 1–3 years of Human Resources, Recruiting, Operations, or Administrative experience.
• Experience supporting onboarding, recruiting, benefits, HRIS, or employee administration preferred.
• Experience in a fast-paced or high-growth environment preferred.

Skills & Qualifications

• Strong organizational skills and attention to detail.
• HRIS and Microsoft Office proficiency.
• Ability to manage multiple priorities and deadlines.
• Strong customer service orientation.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong analytical and problem-solving skills.

What You’ll Get

• Competitive compensation with annual bonus opportunity
• 401(k) with company match
• Comprehensive medical, dental, and vision coverage with low-cost options
• Paid time off and sick leave
• Tuition reimbursement and professional credential support
• In-house and external technical training opportunities
• Exposure to complex, high-impact automation projects
• A collaborative culture built on integrity, accountability, and teamwork
• Learn more at www.thermosystems.com

Work Environment & Physical Requirements
The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Employment Opportunity
Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status.

Disclaimer
This job description outlines the general nature and level of work expected. Responsibilities may evolve based on business needs.