Role Type:
Volunteer (Unpaid)
Role Summary:
Hasana is seeking a People & Culture Administrative Assistant to support the People & Culture team in strengthening internal operations, improving volunteer engagement, and fostering a positive organizational culture. This role is essential to creating an organized and supportive volunteer experience by assisting with recruitment, onboarding, internal communications, and team development initiatives. The People & Culture Administrative Assistant will also support the recruitment process by assisting with interviews for the People & Culture team. A minimum of 10 hours per week is required for this role.
Responsibilities:
Provide administrative support to the People & Culture team with day-to-day operations and projects.
Assist with volunteer recruitment, application tracking, and coordinating the onboarding process.
Help develop, organize, and update onboarding materials, orientation presentations, and training resources.
Support scheduling and coordination of volunteer orientations and team meetings.
Assist with maintaining volunteer records, internal documentation, and organizational workflows.
Support performance check-ins, volunteer feedback collection, and individual growth plans.
Help curate and organize resources, guides, and materials that promote Hasana’s organizational culture.
Assist with gathering and organizing volunteer satisfaction feedback to identify opportunities for improvement.
Support internal communications and coordinate with other departments to ensure smooth team operations.
Assist with scheduling and coordinating People & Culture team interviews.
Participate in People & Culture interviews and assist with evaluating and documenting candidate responses as needed.
Handle sensitive volunteer information and internal matters with professionalism, discretion, and confidentiality.
Preferred Skills:
Experience with Google Workspace apps, particularly Google Docs, Sheets, and Forms.
Strong organizational, interpersonal, and time-management skills.
Excellent written and verbal communication abilities.
Ability to handle sensitive information with professionalism and discretion.
Interest in human resources, volunteer management, recruitment, or organizational development (a plus!).
Experience creating presentations, onboarding materials, or training resources (a plus!).
Strong collaboration and relationship-building skills.
Experience working with nonprofits or volunteer-based organizations (a plus!).
Eagerness to learn new tools, processes, and skills as needed.
Thank you for your interest in the People & Culture Administrative Assistant position with Hasana. Please complete the attached application to share your experience and qualifications.
Once you've submitted your application, schedule a time for your interview here:
https://calendly.com/hasana-inc/hasana-meeting
To learn more about Hasana and our mission, visit:
https://hasana.charity/
Skills Required
- Experience with Google Workspace, particularly Google Docs, Sheets, and Forms
- Strong organizational, interpersonal, and time-management skills
- Excellent written and verbal communication abilities
- Ability to handle sensitive information professionally and discreetly
- Interest in human resources, volunteer management, recruitment, or organizational development
- Experience creating presentations, onboarding materials, or training resources
- Strong collaboration and relationship-building skills
- Experience with nonprofits or volunteer-based organizations
- Eagerness to learn new tools, processes, and skills
- Minimum commitment of 10 hours per week
What We Do
Hasana is dedicated to empowering the local Muslim community through meaningful events that foster unity and growth. Its mission extends beyond local borders as it strives to support communities in need worldwide, embodying the true spirit of charity and compassion.
