PAYROLL TECH/ACCOUNTING ASSISTANT

Job Summary:  

The Payroll Tech/ Accounting Assistant is an entry-level accounting position that supports payroll operations, general accounting activities, and projects requiring coordination across First Service Corporation and the Royal American Companies. The position helps maintain accurate payroll and accounting records, reviews reports, supports reconciliations and monthly close activities, and assists with assigned projects and reporting requirements. The incumbent is expected to maintain confidentiality, communicate professionally, meet deadlines, and work effectively with employees across the organization.

Essential Job Duties and Responsibilities: 

• Process regular, supplemental, weekly, and biweekly payrolls for assigned companies in multiple states
• Research payroll warnings and discrepancies and coordinate with Human Resources to obtain corrections as needed
• Review payroll reports for accuracy, including changes to benefits, pay rates, exempt status, and employee work or residence state
• Perform basic payroll calculations and reconcile payroll information using Excel and a variety of reports; make or coordinate corrections as needed
• Maintain confidential employee payroll records and business information
• Review accounting reports for accuracy and reconcile or tie out balance sheet items to supporting documentation
• Assist with general ledger accounting activities and monthly close processes, including gathering support and researching discrepancies
• Read and interpret financial statements, partnership agreements, and other business documents to understand their potential impact on financial statements
• Interpret the accounting impact of business processes and operational software and communicate issues to appropriate personnel
• Manage assigned projects and coordinate with relevant staff to meet established deadlines and reporting requirements
• Respond to requests for payroll or accounting data and prepare reports or spreadsheets as needed
• Attend meetings as directed and perform other duties or projects as needed to support the department and business

Knowledge, Skills and Abilities (KSAs):

• Knowledge of basic accounting principles, procedures, and generally accepted accounting principles (GAAP)
• Knowledge of payroll procedures and policies
• Familiarity with monthly close processes, financial reporting, and account reconciliations
• Ability to review financial statements, partnership agreements, and other business documents
• Proficiency in Microsoft Excel and Word, including using spreadsheets to reconcile and analyze data
• Strong organizational, time management, prioritization, and problem-solving skills
• Excellent written, verbal, analytical, and interpersonal communication skills
• Ability to analyze data, identify discrepancies, and follow issues through resolution
• Ability to manage multiple tasks and meet strict deadlines in a flexible, fast-paced, team-oriented environment
• Ability to work independently with appropriate guidance and collaborate effectively across departments
• Dependable, punctual, professional, and able to maintain confidentiality of sensitive information

Education and Experience:

• High school diploma or equivalent required
• At least one year of payroll experience is preferred; relevant payroll or accounting training may be considered in place of experience
• Experience with accounting or payroll software preferred; Sage Intacct experience is a plus
• Experience with basic accounting tasks, spreadsheets, or account reconciliations preferred

Physical Demands:

• Ability to work at a computer for extended periods, including approximately seven hours per workday
• Ability to read printed materials and computer screens
• Ability to communicate effectively and professionally by email, telephone, and in person
• Ability to perform data entry, keyboarding, and mouse functions accurately and efficiently
• Ability to use telephone systems and standard office equipment