Payroll Tax Specialist II

Work Location:

Hours:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. 

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Line of Business:

Job Description:

TD Bank is looking for a detail oriented Payroll Tax professional who works well in a fast paced environment solving complex tax challenges. This role is responsible for managing payroll tax compliance and must be familiar with the complexities of multi state arrangements. Incumbent will have the opportunity to make a meaningful impact as a member of a growing team

The Payroll Specialist II is responsible for processes and activities related to tax and/or compliance in the Payroll Department. This includes the timely processing of tax and/or general ledger activities in compliance with bank policies, procedures, guidelines and all federal, state and local regulations.

Depth & Scope:

• Demonstrates deep expertise across a broad range of products, services, systems, and processes within their domain, with a strong understanding of cross-functional interdependencies and enterprise-wide impact. Proactively identifies, investigates, and resolves complex, non-standard operational, reporting, compliance and process challenges with minimal guidance
• Drives measurable improvements in quality, efficiency, and strategic outcomes across multiple business units or functional areas
• Makes informed decisions on process optimization and capacity planning, guided by enterprise frameworks, while balancing operational continuity and long-term scalability
• Translates complex technical and procedural information into actionable insights; sets clear performance expectations and navigates sensitive or high-stakes issues with discretion and influence
• Acts as a Payroll subject matter expert in compliance activities

Education & Experience:

• Undergraduate degree
• 5+ years relevant experience
• Sound knowledge and understanding of the operating environment, business process and procedures, and transaction lifecycle for own area
• Requires general understanding of the overall function and/or businesses supported
• Organized self-starter with excellent analytical, problem-solving and time management skills
• Detail oriented, high level of accuracy and ability to work independently
• Strong communication skills, both oral and written
• Strong PC skills including Microsoft Office, Excel, Access and PowerPoint
• Strong customer orientation, interpersonal and communication skills to deal effectively with all levels of staff

Preferred Qualifications:

• Experience working in a medium to large size business
• Familiar with working with multiple state tax arrangements
• Ideal candidate would have familiarity and experience working in a Payroll Tax space/environment

Customer Accountabilities:

• Performs payroll tax analysis duties including reconciling periodic & quarterly tax information, working with tax agency representatives to resolve outstanding issues, researching tax tracers/notices
• Creates and modifies reports as needed
• May generate standard and ad hoc reports for management review and analysis
• Coordinates the maintenance of payroll records and reports including the generation of tax forms and other reports required by regulation
• Ensures accuracy of reports and adherence to regulatory requirements
• May work with federal/state/provincial personnel and payroll vendor to resolve escalated issues as needed
• Supports acquisition activity including setting up location codes, notifying state agencies, auditing reports and completes unusual and non-routine issues
• Responsible for various routine duties reconciling all tax reports and quarterly files in conjunction with the third-party provider, monitoring audit reports and working with payroll processors to make sure transactional work is properly adjusted
• Responsible for the monthly/quarterly/annual reporting to all federal and provincial authorities as required
• Maintains current knowledge of related processes and procedures
• Develops and implements procedures to ensure resolution to recurring issues
• Interacts with various employees in cross-functional areas to resolve issues and develop solutions
• Makes process improvement recommendations to management and assists in the planning and implementation of solutions
• Responds to and resolves inquiries from management regarding payroll issues, findings or other inquiries
• Researches escalated inquiries regarding tax or accounting transactions
• Accountable for identifying and escalating compliance risks, control gaps, and emerging regulatory issues
• Supports the remediation of findings classified as either formal issues or MUCs (Matters Under Consideration), ensuring alignment with the Issues Management Framework and timely resolution
• Acts as a liaison for internal and external audits, ensures that all documentation and evidence required for testing are complete and submitted on time. Supports audit readiness and helps track the execution of remediation plans.
• Serves as key contributors to compliance-related projects, ensuring that deliverables are met and that changes are implemented in accordance with regulatory expectations. This includes supporting regulatory change management initiatives and participating in cross-functional reviews
• Acts as a key contributor to projects impacting payroll, ensuring deliverables are completed and documented in partnership with Payroll Leadership
• Contributes to the design and optimization of payroll processes to maintain compliance and improve efficiency

Shareholder Accountabilities:

• Prioritizes and manages own workload to meet SLA requirements for service and productivity
• Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate
• Be knowledgeable of practices and procedures within own area of responsibility and keep abreast of emerging trends for own functional area
• Protects the interests of the organization – identifies and manages risks, and escalates non-standard, high-risk transactions / activities as necessary
• Conducts internal and external research projects; supports the development/delivery of presentations / communications to management or broader audience
• Conducts reporting and/or meaningful analysis at the functional or enterprise level using results to draw conclusions, make recommendations, assess the effectiveness of programs/ policies/ practices
• Monitors service, productivity and assesses efficiency levels within own function and implements continuous process / performance improvements where opportunities exist
• Acquires and applies expertise in the discipline, provides guidance, assistance and direction to others
• Identifies, recommends and effectively executes standard practices applicable to the discipline
• Adheres to internal policies/procedures and applicable regulatory guidelines
• Keeps abreast of emerging issues, trends, and evolving regulatory requirements and assesses potential impacts
• Maintains a culture of risk management and control, supported by effective processes in alignment with risk appetite
• May lead work streams by acting as a project lead / subject matter expert for small scale projects / initiatives in accordance with project management methodologies

Employee/Team Accountabilities:

• Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues/ points of interest
• Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
• Keeps current on emerging trends/ developments and grows knowledge of the business, related tools and techniques
• Participates in personal performance management and development activities, including cross training within own team
• Keeps others informed and up to date about the status / progress of projects and/or all relevant or useful information related to day-to-day activities
• Contributes to the success of the team by willingly assisting others in the completion and performance of work activities; provide training, coaching and/or guidance as appropriate
• Contributes to a fair, positive and equitable environment that supports a diverse workforce
• Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally

Physical Requirements:

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

• Domestic Travel – Occasional
• International Travel – Never
• Performing sedentary work – Continuous
• Performing multiple tasks – Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds – Occasional
• Sitting – Continuous
• Standing – Occasional
• Walking – Occasional
• Moving safely in confined spaces – Occasional
• Lifting/Carrying (under 25 lbs.) – Occasional
• Lifting/Carrying (over 25 lbs.) – Never
• Squatting – Occasional
• Bending – Occasional
• Kneeling – Never
• Crawling – Never
• Climbing – Never
• Reaching overhead – Never
• Reaching forward – Occasional
• Pushing – Never
• Pulling – Never
• Twisting – Never
• Concentrating for long periods of time – Continuous
• Applying common sense to deal with problems involving standardized situations – Continuous
• Reading, writing and comprehending instructions – Continuous
• Adding, subtracting, multiplying and dividing – Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are:

TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.
Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.  

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.
Interview Process
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at [email protected].  Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.