Payroll Specialist

Mission Statement:

We are Black Rifle Coffee Company, a veteran-founded company serving premium, fresh-roasted coffee to people who love America.  We have a love for coffee, dogs, the outdoors, America, and most importantly, our customers!  We are more than a product and more than a company; we are a culture.  A culture full of motivated people who roll up their sleeves and get the job done with integrity, love, innovation, and radical transparency.  Join us as we take action on our commitment to provide quality coffee and give back to the veteran and first responder communities and those who support it.

Job Summary

The Payroll Specialist owns the full end-to-end payroll process for a multi-state, hourly and salaried workforce. This role is accountable for payroll accuracy, compliance, and timely execution, partnering closely with Finance, HR, and field operations. The ideal candidate has hands-on experience managing complex payrolls, retail timekeeping systems, and translating time punch data into payroll systems such as Workday in a fast-paced, mission-driven environment.

Job Details

Key Responsibilities:

Payroll Processing (End-to-End Ownership)

• Own the full bi-weekly payroll process from time data collection through final payroll submission and reconciliation.
• Manage payroll processing for hourly and salaried employees across multiple states and jurisdictions.
• Review, audit, and validate time punches, pay codes, earnings, deductions, and taxes for accuracy prior to payroll submission.
• Convert time punch data from external systems into Workday when manual uploads or adjustments are required.
• Process off-cycle payrolls, retro payments, bonuses, commissions, and corrections as needed.
• Serve as the primary point of contact with the payroll vendor (OSV) for payroll processing, issue resolution, and system coordination.
• Investigate, resolve, and communicate payroll discrepancies and employee inquiries in a timely and professional manner.
• Ensure accurate payroll funding, payroll registers, and post-payroll reconciliations in partnership with Finance.

Systems & Timekeeping

• Maintain and administer payroll data within Workday, ensuring data integrity across HRIS, payroll, and timekeeping systems.
• Support and troubleshoot timekeeping workflows, including manual time punch collection and validation.
• Leverage NCR Back Office for time and attendance data; manually extract and format punch data when system integrations are unavailable.
• Partner with field leaders and store teams to resolve timecard issues and improve timekeeping compliance.
• Participate in payroll system updates, testing, and process improvements.

Compliance & Reporting

• Ensure payroll operations comply with federal, state, and local wage and hour laws, tax regulations, and reporting requirements.
• Manage payroll-related audits and support year-end activities including W-2 processing and tax reconciliations.
• Maintain accurate payroll documentation, internal controls, and audit trails.
• Support SOX-related documentation and provide audit support as needed.
• Prepare payroll reports, labor analysis, and ad hoc reporting for Finance and leadership.

Education and Skill Requirements

• Bachelor’s degree in Accounting, Finance, HR, Business Administration, or equivalent experience preferred.
• 3–5 years of hands-on, end-to-end payroll processing experience, preferably in a retail or multi-unit environment.
• Strong experience using Workday Payroll and working directly with a payroll vendor (OSV experience required).
• Experience with NCR Back Office strongly preferred, including manual extraction and validation of time punch data.
• Proven ability to manually reconcile and convert timekeeping data into Workday when integrations are unavailable.
• Strong working knowledge of federal, state, and local payroll regulations and wage and hour compliance.
• Exceptional attention to detail, organization, and follow-through.
• Strong communication and customer service skills, with the ability to handle sensitive information confidentially.
• Ability to thrive in a fast-paced, mission-driven environment with tight payroll deadlines

Position Type/Expected Hours of Work/Physical Requirements

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting is required.
• Ability to uphold the stress of traveling.
• Regular, predictable attendance is required; including quarter-driven hours as business demands dictate.
• Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Agency Disclaimer:
Black Rifle Coffee Company does not accept unsolicited resumes from staffing agencies, search firms, or third parties. Any resume submitted in the absence of a signed agreement will become the property of Black Rifle Coffee Company, and no fee will be paid. Please do not contact our team regarding recruiting services.