Payroll Specialist

Job Summary:

The Payroll Specialist is responsible for performing clerical payroll functions such as data entry of employee’s timekeeping information during the payroll process, verifying data information entered in the HRIS to ensure accurate payroll and maintains confidentiality of information processed.

Essential Duties and Responsibilities 

• Process biweekly or semimonthly payroll for employees, including reviewing and entering timecards, salary changes, bonuses, deductions, and other adjustments.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and regulations.
• Maintain accurate payroll records, including new hire entries, terminations, leaves of absence, and benefit deductions.
• Serve as a point of contact for payroll-related inquiries and resolve issues in a timely and professional manner, escalating more complex issues as appropriate.
• Assist with payroll reports for internal stakeholders, auditors, and external agencies as needed.
• Support year-end payroll processes including W-2 and tax filings.
• Stay current on changes in payroll laws and best practices to ensure ongoing compliance and process efficiency.
• Perform other duties and responsibilities as assigned. 

Qualifications 

• 2+ years of payroll processing experience in a mid-to-large size organization (preferred).
• High School diploma or GED required. Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred.
• Solid knowledge of payroll laws, tax regulations, and compliance requirements.
• Experience with payroll software (e.g., Dayforce, ADP, Paylocity, UKG, Workday, or similar systems). Dayforce experience preferred.
• Strong attention to detail and high level of accuracy in data entry and auditing.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage confidential information with professionalism and discretion.
• Strong communication and interpersonal skills; customer service orientation a must.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.