Payroll Specialist

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Payroll Specialist in the Topeka office. Full-time availability is needed, 40 hours per week. After initial training of approximately 6 - 9 months, a hybrid-remote work schedule can be discussed.

If you are the right person for this opportunity, you will have experience processing and managing payroll for various clients, possibly in various states. This includes calculating wages based on hours worked and processing everything up to the payments. Your experience should also include: utilizing payroll software with accuracy and efficiency; maintaing confidentiality; being a great communicator with clients; and ensuring correct compensation in a timely manner to our clients' personnel.

Essential Functions and Responsibilities:

• Set up and maintain a payroll database for clients assigned
• Receive and organize payroll hours worked, including employee new hire and changed information
• Calculate the correct amount incorporating overtime, bonuses, etc. with assistance of payroll software
• Review garnishment orders received, compute deduction required, and enter to employee's deduction file while providing instruction to the client regarding the amount withheld to be deposited with the court
• Research federal, state, and local payroll tax requirements as they apply to assigned clients and update each database with current rates, as they become effective
• Research workers compensation requirements for each client and update database for required reporting
• Enter employee information received to payroll database, process payroll, and process various payroll journals and reports each payroll cycle
• Process taxes and payment of employee benefits
• Address issues and questions regarding payroll from employees and superiors
• Prepare reports for upper management, finance department, etc. and annual W-2s
• Meet turnaround requirements for payroll preparation, delivery, government reports, and payroll tax deposit due dates
• Ability to work hours necessary to meet deadlines for work assigned

Required Qualifications:

• In-office work during training, due to the interaction necessary with the trainer; amount of time required will vary based on the individual's experience and abilities
• Individuals at this level normally have a High School diploma or equivalent
• Proficient in MS Office and good knowledge of relevant software (e.g. Kronos UKG or Payforce) and databases
• Strong customer service and communication skills
• Solid understanding of accounting fundamentals and payroll best practices
• Very good knowledge of legislation and regulations of the field
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail
• Increased workload required during certain times of the week, month, or year

Preferred Qualifications:

• Full cycle payroll or accounting experience working in a CPA firm
• At least 2 years' proven experience as a payroll specialist, payroll, or office manager
• Experience in bank processing or banking systems
• Back end system experience with Kronos workforce management software

Mize CPAs Inc. offers competitive salary and benefits, challenging projects, and ongoing professional development opportunities for our employees. Some of the benefits include: college degree reimbursement, 17 days of PTO and 10 paid Holidays per year, community service PTO, 401(k) match, fitness incentive, and parental leave.

Mize offers hybrid-remote working capabilities, upon completion of in-office training for this position.

With shareholder approval, Mize supports continuing education within each department and can purchase review courses for individuals preparing for various certification, time off to take the exam, and reimbursement for the cost of taking each part of the exam once.

Mize strives for a work-life balance and supports career development as part of our culture. We have annual reviews with career pathing included. Because of our size and variety of industries we serve, there are opportunities for growth within the Firm.