Payroll Specialist

THE OPPORTUNITY 

Silvus is currently looking for a Payroll Specialist who is experienced and detail oriented to take ownership over the processing of company payroll matters. This individual will be reporting to the Human Resources Manager and will be responsible for overseeing and managing the end-to-end payroll process for our workforce, managing our HRIS, and verifying timekeeping records and systems.

The Payroll Specialist must be results-driven and a team player, possessing strong communication and interpersonal skills that welcome employee inquiries. Attention to detail and thoroughness is a must for this role.

This position is on a hybrid schedule, a minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays. The location for this role is Silvus Technologies’ HQ in the heart of vibrant West Los Angeles.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Oversee and maintain the Paylocity payroll system and employee pay records; post and distribute time and attendance records; review, audit, and correct time sheets; prepare paychecks; prepare and file required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual reporting of ACA and W2’s.
• Demonstrate a full and solid understanding of applicable federal, California state, and local Los Angeles city wage policies, procedures, and regulations associated with assigned duties. 
• Review and regularly audit employee timesheets for completeness and accuracy; prepare pay records for posting to the general ledger; reconcile payroll records to the general ledger; research and resolve payroll-related general ledger issues; prepare payroll journal vouchers; prepare a variety of routine and special reports as necessary; audit and reconcile payroll deductions, paid time off (PTO) and earnings registers for reasonableness. 
• Process withholdings, deductions, wage garnishments, or other special payroll actions including but not limited to overtime, makeup time, stipends, commissions, bonuses, benefits, garnishments, 401k, certifying payroll, and direct deposit, etc. 
• Manage changes affecting net wages such as exemptions and insurance coverage; prepare payroll tax deposits; complete, verify, and process forms and documentation for administration of benefits such as unemployment and medical insurance; reconcile payroll deductions withheld from employees to actual cost, including deferred compensation.
• Serve as the primary point of contact for any payroll-related inquiries and provide accurate and efficient resolution. 
• Manage necessary actions to track and determine regular pay and overtime pay.
• Lead the process for all checks tied to resignation, termination, bonus, and/or severance. 
• Support all internal and external audits and prepare month-end journal entries related to payroll.
• Work closely with the team to ensure timely benefits enrollment and payroll deductions. 
• Oversee all payroll operations according to company policies and procedures, distribute W-2, and process employment verification.
• Serve as the ‘subject matter expert’ by staying current and maintaining knowledge of FLSA, Wage Orders, and other regulations and laws which govern the payroll administration policies and practices.

REQUIRED QUALIFICATIONS

• A bachelor’s degree in finance/accounting/business administration, or related field and a minimum of 5+ years of solid and dedicated payroll processing experience, with the majority of that experience using Paylocity or ADP Workforce Now. Or, have an associate degree in finance/accounting/business administration or a related field, and a minimum of 7+ years of payroll processing experience, with the majority of that experience using Paylocity or ADP Workforce Now.
• Extensive knowledge and solid understanding of federal and California state laws and local Los Angeles city regulations pertaining to wage and hour compliance, in particular FLSA and California Wage Order requirements.
• Comfortable working with G Suite and Microsoft Office.
• Outstanding organizational and analytical ability with great attention to detail and inclination towards efficient problem solving.
• High level of integrity and professionalism, with a strong work ethic and commitment to confidentiality and handling sensitive information with care.
• Excellent time management and oral/written communication skills.