Payroll Specialist

Position Summary: The Corporate Payroll Specialist is responsible for hiring and terminating employees, keeping employee’s files up to date and for processing payrolls for multiple states. They will reconcile and submit weekly and monthly union reporting as required. They will be responsible for preparing and paying withholding and unemployment taxes. Other functions of the Corporate Payroll Specialist could include processing unemployment claims, wage garnishments, addressing customer questions, assisting branches with payroll needs, CCIP/OCIP filings, and other duties as assigned. 

Job duties:

Payroll Tax

• Reconcile and prepare withholding payroll tax returns and payments.
• Prepare and file quarterly withholding, federal and unemployment tax returns.
• Assist payroll manager by researching tax notices received from taxing authorities.
• Ensure compliance with federal, state and local taxing authorities.

Payroll

• Upload payroll for weekly processing - review for errors, coordinate with branch to fix errors, prepare checks or direct deposit and bank file upload.
• Process payrolls for 21 branch locations weekly, including layoffs, adjustments and missed time.
• Reconcile and prepare monthly and weekly union report remittances.
• Enter all new hire set ups in Spectrum, update terminations and furloughs accordingly.
• Process weekly 401k withholdings.
• Report monthly payroll info for CCIP and OCIP jobs.

Qualifications:

• Proven track record running payroll.
• Ability to handle data with a high-level of confidentiality.
• Keen attention to detail with excellent mathematical skills.
• knowledge of unemployment taxes, garnishments and benefits distribution.
• Ability to work independently and with a team.

Work Environment: 
This job operates in an office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Salary:

$60,000-$80,000 DOE

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Equal Employment Opportunity
HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act
Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Responsibilities
The following statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of the position. HATZEL & BUEHLER may change the specific job duties with or without prior notice based on the needs of the organization.