Payroll Specialist

Summary of Essential Functions for the Position:

Committed to Caring, the Payroll & Accounts Payable Specialist is responsible for the accurate and timely processing of payroll and accounts payable functions for the organization. Ensures compliance with company policies, payroll regulations, and accounting procedures while maintaining accurate employee, vendor, and financial records. Serves as a key resource for payroll inquiries, invoice processing, vendor management, and payment administration.

Duties and Responsibilities:

Payroll Administration

1. Processes payroll accurately and timely in accordance with established payroll schedules.
2. Reviews employee time records, earnings, deductions, benefit elections, and payroll adjustments for accuracy.
3. Maintains confidentiality of payroll information.
4. Assist employees and leaders with payroll-related questions and resolves payroll discrepancies.
5. Processes wage garnishments, tax levies, direct deposits, and other payroll-related deductions.
6. Assists with payroll reporting, reconciliations, year-end processing, and audit requests.
7. Ensure compliance with wage and hour laws, applicable federal and state regulations, company policies, and payroll procedures. 

Accounts Payable Administration

1. Scans, enters, and attaches all vendor invoices into the accounting system and tracks invoices through the approval process.
2. Prepares and processes accounts payable electronic payments.
3. Maintains accurate vendor records, including vendor setup and updates within the accounting system.
4. Maintains current W-9 documentation and other required records for all vendors.
5. Reconciles vendor statements and researches invoice discrepancies as needed.
6. Files and maintains accounts payable documentation in accordance with record retention requirements.
7. Responds to vendor inquiries regarding payments, invoices, and account status. 

General Responsibilities

1. Maintains effective and ongoing communication with the Controller and CFO regarding areas of concern, process improvements, and departmental needs.
2. Assists with month-end closing activities, audits, and financial reporting requests.
3. Identifies opportunities to improve payroll and accounts payable processes, efficiency, and internal controls.
4. Performs other duties as assigned. 

Qualifications / Licensure / Certification / Knowledge / Skills / Abilities:

• 3+ years of payroll and/or accounts payable experience.
• Experience in home health, hospice or healthcare setting preferred.
• Knowledge of payroll regulations, wage and hour laws, and accounting principles.
• Ability to work within a team environment and with deadlines.
• Proven, solid foundation/proficiency in Microsoft Excel and Microsoft Office applications.
• Strong attention to detail and accuracy.
• Paycom experience preferred.
• QuickBooks experience preferred.
• Strong communication skills, both oral and in writing, with excellent interpersonal skills.
• Must demonstrate good customer relations skills and a commitment to providing quality service.
• Acceptance and ability to demonstrate and support the core values and goals of Agency.
• Must have a valid driver’s license, auto liability insurance and reliable transportation.

Educational Requirements:

High school diploma or GED. 

Working Conditions & Physical Requirements:

Working environment is relatively quiet but can be stressful due to deadlines, multiple tasks and general compliance of law, rules, and regulations.  The position requires visual acuity and dexterity, sitting, standing, some pushing, pulling, and lifting to 25 pounds.