Payroll Specialist - EMEA - Norway / Sweden

About Ramboll

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Ramboll in India

Ramboll has more than 1800+ experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

Are you an experienced payroll professional with hands-on knowledge of Swedish and Norwegian payroll?

Do you enjoy working directly with payroll calculations, statutory requirements, reconciliations and complex employee cases? Are you looking for a role where your practical payroll expertise—not only coordination—is central to delivering accurate and compliant payroll?

If this sounds like you, this could be the right opportunity. Join the payroll team in our Global HR Operations department as our new Payroll Specialist for Sweden and Norway and help us deliver accurate, compliant and employee-focused payroll services.

Work location - Gurugram & Noida

Your new role

As a Payroll Specialist, you will be responsible for the hands-on review and delivery of payroll for Sweden and Norway. This is not a payroll coordinator role. You will be expected to understand the actual payroll calculations, statutory deductions, collective agreement impacts, leave and absence treatment, pensions, benefits, terminations, retroactive adjustments, how pension works and payroll reconciliations. You will work closely with payroll vendors and internal stakeholders, while retaining ownership of payroll accuracy, controls and issue resolution.

What will you do:

• Own the end-to-end monthly payroll cycle for Sweden and Norway, including input review, payroll validation, variance analysis, approval support and post-payroll reconciliation.
• Apply practical knowledge of Swedish and Norwegian payroll taxation, social security, pension, benefits, leave, vacation, sickness, parental leave, terminations and statutory reporting requirements.
• Review and challenge payroll calculations produced by external vendors rather than acting only as a liaison or coordinator.
• Validate payroll inputs and outputs against employment terms, collective bargaining agreements, company policies and local legislation.
• Perform detailed payroll reconciliations, gross-to-net checks, control reviews, retroactive calculation checks and root-cause analysis of payroll discrepancies.
• Resolve complex payroll cases such as retroactive salary changes, leave corrections, benefits, pension adjustments, off-cycle payments, overpayments and final settlements.
• Partner with HR, Finance, Rewards and employees to explain payroll outcomes clearly and resolve payroll queries with sound technical judgement.
• Maintain country payroll calendars, controls, process documentation and statutory compliance records for Sweden and Norway.
• Contribute to payroll process improvements, automation, vendor governance and stronger controls across the Nordic payroll operation.

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• At least 6–7 years of hands-on payroll processing experience, with substantial practical responsibility for Sweden and Norway payroll.
• Strong working knowledge of Swedish and Norwegian payroll legislation, taxation, social security, pensions, vacation, sickness and parental leave rules. Experience with collective bargaining agreements is highly desirable.
• Experience reviewing payroll calculations in payroll systems and working with HRIS platforms such as Workday; familiarity with ServiceNow or similar case-management tools is beneficial.
• Strong Excel and analytical skills, with the ability to independently reconcile payroll, identify variances and explain calculation logic.
• Experience working with third-party payroll vendors while retaining internal ownership of payroll accuracy, controls and compliance.
• Ability to independently investigate payroll issues, make informed recommendations and work collaboratively with stakeholders across countries and functions.
• A practical, solution-oriented mindset and confidence in handling detailed payroll questions rather than routing them to others.
• Experience improving payroll controls, documenting processes and sharing technical payroll knowledge across the team.

Candidates whose experience has mainly been limited to payroll coordination, input collection or vendor follow-up—without direct responsibility for reviewing and understanding payroll calculations—may not be suitable for this role.

What we can offer you

At Ramboll, we are committed to creating an inclusive, purpose-driven workplace where you can grow, thrive, and make an impact. As a foundation-owned company, we reinvest in our people and support long-term thinking.

• Joining a global HR operations team that supports a global, growing company and plays an integral role in end-to-end employee lifecycle processes.
• A strong commitment to your personal and professional development
• Leaders guided by our Leadership Principles, fostering growth and trust
• A culture that values and celebrates the unique person you are
• Hybrid work culture that values well-being and work-life balance
• The long-term thinking of a foundation-owned company with sustainability at its core
• Access to global projects and international collaboration
• Learning and development opportunities, including LinkedIn Learning
• Mental health support and flexible, hybrid work arrangements
• A supportive culture focused on wellbeing, sustainability, and innovation

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.

Equality, diversity, and inclusion are at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.
All your information will be kept confidential according to EEO guidelines.  

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

Thank you for taking the time to apply! We look forward to receiving your application.