Digi Security Systems is an industry leader in the design, installation and support of custom video surveillance, electronic access control, and intrusion detection solutions for public and private partners. We've built our reputation on innovation and reliable service, and we're known as the industry's experts.
About the role
Digi Security Systems is hiring a Payroll Specialist to own accurate, on-time payroll for a group of operating businesses. Our payroll processes, procedures, and systems are still taking shape. So while processing payroll is the core of this job, helping us build the way we do it — documenting steps, tightening controls, and shaping our systems as we grow — is the other part.
What you'll do
Payroll processing (most of your time)
- Run end-to-end payroll for multiple businesses on weekly, biweekly and semimonthly schedules
- Collect and verify hours, new hires, terminations, pay changes, bonuses and commissions before each run
- Calculate and process deductions, garnishments, PTO accruals and benefit withholdings
- Review payroll registers for accuracy and resolve discrepancies before funds are released
- Make sure federal, state and local payroll taxes are withheld, filed and paid on time, including quarterly and year-end filings (941, W-2, W-3)
- Answer employee and manager questions about pay, deductions and tax forms
- Reconcile payroll to the general ledger and prepare journal entries or reports for accounting
- Support audits, workers' comp reviews and year-end close
Building how we work
- Write and maintain step-by-step procedures and checklists for each business you support
- Spot errors, manual workarounds and risks, and propose fixes
- Help evaluate, set up, or migrate payroll and HR systems as we standardize
- Bring newly added businesses onto our payroll process smoothly
- Partner with HR, accounting, and local business managers to keep data flowing cleanly
What you bring
- 3+ years of hands-on payroll processing, ideally across more than one company or EIN
- Working knowledge of federal and multi-state payroll tax rules, wage and hour law, and garnishments
- Experience with at least one major payroll platform (for example ADP, Paychex, Paylocity, Gusto or UKG)
- Strong Excel skills: lookups, pivot tables and reconciliations
- A high bar for accuracy and confidentiality
- Clear, friendly communication with employees and managers who aren't payroll experts
Nice to have
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
- Experience with field-service or hourly workforces (overtime, shift differentials, job costing)
- Experience helping implement or migrate a payroll system
- Exposure to acquisitions or onboarding new entities
Who thrives here
- You're comfortable when the answer is "we haven't decided that yet" and you'll help decide it
- You fix the root cause, not just this cycle's error
- You write things down so the next person doesn't have to guess
- You can juggle several pay calendars without missing a deadline
- You ask questions early and flag problems before payday, not after
Why Digi Security Systems
- Real variety. You'll support multiple partner companies, each with its own team, pay practices and history. It's not the same payroll every week.
- A hand in building it. Our payroll processes and systems are still taking shape, and you'll help design them instead of inheriting someone else's.
- Work that matters to people. The technicians and installers keeping our customers' buildings secure count on you to get their pay right.
- Competitive base salary, full health benefits, 401(k) with match, paid time off, paid holidays, life and disability coverage, and professional development support.
Benefits
- Quarterly performance-based incentive plan
- Vacation accrual: 2 weeks initially, 3 weeks after 1 year
- 7 paid holidays annually
- 401(k) with company match
- Full medical, dental, and vision coverage
- Company-paid life insurance; optional additional coverage: accident/critical illness
Cobalt Service Partners and its operating companies are equal opportunity employers. Employment is at-will.
Skills Required
- 3+ years of hands-on payroll processing experience, ideally across multiple companies or EINs
- Working knowledge of federal and multi-state payroll tax rules, wage and hour law, and garnishments
- Experience with at least one major payroll platform, such as ADP, Paychex, Paylocity, Gusto, or UKG
- Strong Microsoft Excel skills, including lookups, pivot tables, and reconciliations
- High accuracy and confidentiality
- Clear, friendly communication with employees and managers
- Fundamental Payroll Certification or Certified Payroll Professional certification
- Experience with field-service or hourly workforces, including overtime, shift differentials, or job costing
- Experience helping implement or migrate a payroll system
- Exposure to acquisitions or onboarding new entities
What We Do
Digi Security Systems, LLC, provides low-voltage, high-end security systems to commercial organizations, including schools, businesses, government institutions, hospitals, and more. Our physical systems include video surveillance, access control, CCTV, VOIP, and anti-intrusion systems. The software that drives our systems provides detection analytics, facial recognition, AI integration, and more. All the systems we provide are customized to meet the unique needs of the organizations we serve. It is our privilege to provide security and technology solutions to enterprises around the country – and beyond. We take pride in the excellence of our people and the service we offer to our partners because people are our purpose. With more than 20 years in the security industry, we are a trusted technology partner for schools, universities, financial institutions, manufacturing facilities, state facilities, hospitals and more. We work every day to create a whole new meaning around customer experience in technology. Our headquarters are in Tulsa, and we have offices in Oklahoma City, Oklahoma, Springdale, Arkansas, Houston, Texas, and Dallas, Texas. Our goal is to provide organizations, big and small, with security systems that allow those using them, and those who benefit from them, to thrive. OK LIC #245765 | TX LIC #B03018601
