Payroll Manager

Job Description: Payroll Manager                                          
 

Reports to:     Chief Financial Officer

JOB SUMMARY:

The Payroll Manager oversees all aspects of payroll processing to ensure employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role manages payroll systems, collaborates with HR and Finance, and drives process improvements to maintain efficiency and accuracy.  

Essential Functions:

1. Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
2. Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
3. Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
4. Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
5. Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments.
6. Balances the payroll accounts by resolving payroll discrepancies.
7. Provides payroll information by answering questions and requests.
8. Maintains payroll guidelines by writing and updating policies and procedures.
9. Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
10. Maintains employee confidence and protects payroll operations by keeping information confidential.
11. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
12. Completes operational requirements by scheduling and assigning employees; following up on work results.
13. Maintains payroll staff by recruiting, selecting, orienting, and training employees.
14. Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
15. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
16. Contributes to team effort by accomplishing related results as needed.  

QUALIFICATIONS:

1. Education & Experience

1. Bachelor’s degree in Accounting, Finance, HR, or related field (preferred)
2. 3 to 5 plus years of payroll experience; 1 to 2 years in a supervisory role
3. Experience with payroll systems (ADP, Paycom, Workday, UKG)

1. Skills & Competencies
   1. Strong knowledge of payroll laws and tax regulations
   2. High attention to detail and accuracy
   3. Excellent analytical and problem solving skills
   4. Strong communication and customer service orientation
   5. Ability to manage deadlines in a fast paced environment
   6. Proficiency in Microsoft Excel and payroll reporting tools