PAYROLL MANAGER (ADP-Workforce Now)

Position Summary

The Payroll Manager is responsible for overseeing all payroll operations and ensuring the accurate and timely processing of payroll for employees located throughout the United States. This position manages complex multi state payroll activities for approximately 450 employees, ensuring compliance with federal, state, and local wage and hour laws, payroll tax regulations, and company policies. The Payroll Manager oversees bi-weekly payroll processing, commissions, bonuses, incentive compensation, timekeeping systems, payroll audits, tax reporting, and payroll records administration. This role partners closely with Human Resources, Finance, Benefits, and operational leaders to maintain payroll accuracy, ensure regulatory compliance, support audits, and drive continuous process improvements across the organization.

Essential Duties and Responsibilities

• Manage and oversee the accurate and timely processing of bi-weekly payrolls for hourly and salaried employees. 
• Administer payroll for approximately 450 employees across multiple departments and locations/states. 
• Process commissions, bonuses, incentive pay, shift differentials, and other compensation programs. 
• Maintain payroll records and ensure employee information is accurate and up to date.
• Review and approve payroll related changes including new hires, promotions, transfers, compensation adjustments, and employment status changes. 
• Manage and maintain timekeeping systems, including attendance tracking, vacation balances, sick leave balances, and accruals. 
• Perform payroll audits and internal control reviews to ensure compliance with state requirements and company policies. 
• Develop, maintain, and update payroll procedures and documentation to ensure compliance and operational efficiency. 
• Reconcile payroll accounts and resolve discrepancies in a timely manner. 
• Ensure compliance with federal, state, and local payroll tax regulations and wage and hour laws. 
• Administer wage garnishments, levies, child support orders, subpoenas, and other payroll related legal requests. 
• Prepare payroll reports, reconciliations, and analyses for management, Finance, auditors, and government agencies.
• Partner with Human Resources and Finance to ensure seamless processing of compensation, benefits deductions, leave administration, and workforce transactions.
• Lead payroll system enhancements, upgrades, testing, and process improvement initiatives.
• Respond to employee and management payroll inquiries while maintaining confidentiality.
• Ensure payroll deadlines are met consistently and accurately. 
• Complete special projects and other duties as assigned. 
• All other responsibilities as assigned.

Supervisory Responsibilities

• Supervise payroll personnel and provide leadership, coaching, training, and performance management.
• Establish departmental goals and monitor payroll team performance.
• Ensure adequate cross training and business continuity within payroll operations.

Qualifications

Education

• Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or related field preferred. 
• Equivalent combination of education and experience may be considered.

Experience

• Minimum 7 years of progressive payroll experience.
• Minimum 3 years of payroll leadership or supervisory experience.
• Manufacturing payroll experience strongly preferred. 
• Experience processing large employee populations in a multi shift environment preferred.
• Experience with payroll systems such as ADP Workforce Now, Kronos, UKG, or similar platforms. 

Knowledge, Skills and Abilities

• Bilingual (English/Spanish) required.
• Extensive knowledge of payroll administration, taxation, wage and hour laws, and payroll compliance. 
• Strong Excel skills, including advanced spreadsheet development and analysis. 
• Strong analytical and problem solving abilities.
• Ability to manage confidential information with discretion.
• Excellent written, verbal, and interpersonal communication skills. 
• Strong organizational and time management skills with the ability to meet strict deadlines. 
• Experience supporting audits and maintaining internal controls. 

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift up to 45 pounds.
• Ability to communicate effectively in person, by telephone, and via electronic communications.

Working Conditions

• Professional office environment.
• Frequent use of computers, payroll systems, and office equipment.
• May require additional hours during payroll processing cycles, audits, year end activities, and system implementations.

Preferred Certifications

• Certified Payroll Professional (CPP) preferred.
• Fundamental Payroll Certification (FPC) a plus.

*This is a general description of duties and responsibilities and is not meant to be all-inclusive.  Other duties and responsibilities may be assigned as deemed appropriate/necessary. 

Starting pay range: $90k-110k

Equal Employment Opportunity & ADA Statement

Bentley Mills is an Equal Opportunity/Affirmative Action Employer. Bentley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Bentley Mills is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. Qualified applicants or employees who require reasonable accommodation to perform the essential functions of the position may request such accommodations.

Compensation Disclosure

The “base salary range” provided above is a good faith estimate of what we expect to pay for this position and is intended to comply with applicable pay transparency laws. The range provided is required by CA, CO, CT, DC, HI, IL, MD, MA, MN, NJ, NV, NY, OH, RI, VT and WA State law. Bentley Mills reserves the right to pay outside of the given range based on a variety of factors including but not limited to: candidate skills and experience, complexity of the job, budgetary factors, and local geography. Bentley Mills conducts regular reviews of compensation ranges and therefore reserves the right to alter this range at any given time