Payroll/ HR Ops Specialist

We are looking for a highly detail-oriented Payroll & HR Operations Specialist to manage end to end payroll and provide comprehensive HR operational support for employees in Belgium, the Netherlands, and France. 

This role ensures accurate and compliant payroll processing while supporting key HR Operations activities including Onboarding, HR administration, Time & attendance, co-managing Car fleet and Benefits administration. 

This position works closely with the HRBP, Payroll and other HR team members, Finance, external payroll providers, and benefits vendors in all three countries.
 

JOB DUTIES:
 

Multi Country Payroll Management

• Collect, validate, and submit monthly payroll inputs to country-specific payroll providers under a common platform
• Perform detailed payroll checks across all countries and ensure timely approvals
• Take care of bank payments and accounting requirements
• Manage end-of-year processes and provide year-start figures to payroll vendors (if applicable)

HR Operations & Employee Lifecycle

• Support HR business partners on employment contracts, amendments, confirmations, exit documents, and other HR letters for each country following local regulations
• Maintain employee data accurately in HRIS systems and ensure GDPR compliance
• Serve as the first point of contact for employee HR/payroll/benefits queries and escalate complex cases as needed
• Provide documentation for internal/external audits

Onboarding & Pre‑boarding Support

• Manage pre‑hire documentation, and HRIS setup across all three countries
• Coordinate country-specific requirements
• Deliver HR induction explaining benefits, payroll processes, and local employment policies

Time & Attendance (T&A)

• Oversee time tracking/absence systems according to local rules and maintain accurate accruals where applicable
• Deliver timely monthly T&A closure files for payroll integration

Benefits Administration

• Manage country-specific employee benefits such as pension, health insurance, etc.
• Coordinate enrollments, changes, terminations, and claims with insurers/vendors.

YOU MUST HAVE:

• Minimum 3 years of hands-on experience in Payroll & HR operations, preferably with multi-country exposure in Europe
• Practical knowledge of labor laws and statutory payroll requirements for Belgium, the Netherlands, and France 
• Experience with local payroll providers (ADP, Partena, or other)
• Proficiency in HRIS (Oracle) and MS Office (Excel + Word) 
• Strong communication skills in English, Dutch and French

WE VALUE:

• Bachelor’s degree in HR/Administration or related discipline
• Rigorous attention to detail and accuracy and strong stakeholder management skills
• Strong time management and analytical mindset

WHAT´S IN IT FOR YOU

• Full time contract with hybrid working (2x per week working from home)
• Competitive salary with annual reviews
• Lunch vouchers
• Structured onboarding and continuous training
• DKV insurance 
• Eco vouchers
• Extra legal pension plan 

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ADI is a leading global distributor and solutions provider of security, AV, and smart living technologies, helping professionals deliver smarter, safer, and more connected experiences for homes and businesses around the world. Through trusted brands, exclusive solutions, and strong industry partnerships, ADI supports more than 110,000 customers across residential and commercial markets globally. From security and video surveillance to networking, audio, automation, fire, and connected technologies, ADI offers a broad portfolio of products, services, and software designed to support the evolving needs of integrators, installers, and technology professionals. With a global team spanning operations, sales, supply chain, digital, customer experience, engineering, and more, ADI combines deep industry expertise with innovation and service to help customers grow and succeed in an evolving industry. At ADI, our teams help create the technologies, partnerships, and experiences that keep people connected, protected, and supported every day. Learn more at www.adiglobal.com.

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