Payroll Coordinator (3-month contract)

At AFL Integria, we do more than build networks - we bring together the people, technology, and infrastructure that keep communities connected and moving forward. While others may focus on individual parts of a project, we manage the connections across every phase. Our goal is to be North America’s leading service and integration partner for critical infrastructure providers, delivering one connected solution from initial planning through to final connection.

We are hiring a temporary Payroll Coordinator for a 3-month contract to support bi-weekly payroll processing for multiple business units. The Payroll Coordinator will validate timekeeping data, maintain payroll records, process employee updates and corrections, and assist with payroll reconciliations and compliance activities. Under general direction of the Payroll Manager, the Payroll Coordinator is responsible for assisting payroll preparation for three companies. In addition, the incumbent is responsible for performing the daily data entry associated with updating and maintaining the system in order to provide accurate payment to employees.

Responsibilities

• Assisting to prep payroll for processing bi-weekly payroll for all 3 companies
• Receive timesheets for all employees (all 3 companies) and validate them with Email and GP
• Maintenance of Alta time payroll folder and Cross reference all tie outs in GP with the approval emails from managers in ALTA time:
  • After the Admin team of each business unit confirms that the tie outs are ready, post all time on a weekly basis
  • Maintain Log of Alta time approval emails in the pay period folders in the Payroll drive
  • Coordinate with Admin and open/post corrections in GP
  • Maintain a log of all corrections received from admin teams
  • Maintain and update spreadsheets for all employees and their reporting managers – cross referencing the information in GP and Ultipro

• Extract Hourly and unit batch from GP on a weekly basis and upload to Ultipro for ATI
  • Setting up any new hires, rate changes, terminations in FTTX, and UKG
  • Extract & reconcile payroll file from GP Summary Sheet for upload to Ultipro
  • Maintain and processing Garnishment payments for employees
• Reply to all emails pertaining to basic queries on NS Payroll / Tier 2 /F3 email box
• Assist with updating PIER deficiencies and PD7A balancing for all 3 companies after each payroll.
  • Check all permanent changes such as address, SIN no etc. for all employees prior to payroll run
  • Any ongoing project such as vacation adjustment for Unit employees and moving benefit adjustment for T4 & RL purpose as directed by Manager
  • After the payroll run provide all payroll related DPRs to Tier2 Employees
  • Provide earning information for WCB and ICBC purposes
  • Complete EI audits from service Canada and any personal information requested by CRA
  • Work with admin team to educate on the best practices on posting timely tie outs and minimizing corrections and getting all technicians to update all orders in web-tracker on a timely fashion
  • Conduct Roll call on weekly basis
  • Coordinate at all times with team members on all related payroll tasks

Personal Qualities 

• Leadership – ability to direct others
• Flexible – open to change & new information and rapidly adapts to changing conditions or unexpected obstacles
• Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks
• Independent - ability to work well under limited supervision
• Analytical Thinking/Problem Solving - capable of complex reasoning analysis
• Results focused – driven to achieve
• Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business
• Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously
• Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times

Qualifications

• At least 2-3 year payroll experience
• Certification of (PCP) from the Canadian Payroll Association or working towards PCP.
• Working knowledge of payroll practices and (Federal) labour regulations & compliance
• The ability to deal with confidential and sensitive information in a diplomatic and tactful manner
• Proficient in MS Office applications including Word, Excel, Outlook, PowerPoint and Visio
• Proficient in Payroll software

Working Conditions

• Normal office environment.
• General hours of Monday through Friday 8:00am to 4:30pm.