Payroll & Benefits Specialist

Description

Job Purpose: Responsible for the timely, accurate, and compliant processing of payroll for all hourly and salaried employees, including audits, recordkeeping, analysis, reporting, benefit management, and employee onboarding. Oversees payroll system functionality, supports employee inquiries, administers employee benefits, and coordinates new hire orientation. Also responsible for labor corrections, W-2 tax reporting, garnishments, and 401(k) compliance.

Essential Functions include the following. Other duties may be assigned.

1. Initiates all approved pay changes and deductions in HRMS; manages direct deposit changes and uploads pay stubs.

2. Performs year-end payroll functions, prints/distributes W-2 forms, and files them electronically.

3. Manages garnishments and child support payments.

4. Manages benefit programs, including 401(k) contributions and compliance testing, health insurance billing, and plan changes.

5. Enters new hires into HRMS and reports them to the state of Kansas.

6. Coordinates and facilitates new hire orientation.

7. Maintains and administers payroll software systems such as Paylocity and Made2Manage, including troubleshooting.

8. Maintains accurate payroll and benefits records and ensures compliance with all regulations.

9. Performs payroll analysis to identify and resolve discrepancies.

10. Collaborates with HR and Finance to ensure accurate benefits and deductions processing.

11. Distributes labor reports, enters labor corrections, and compiles payroll and HR data as needed.

12. Maintains confidentiality of sensitive payroll data and employee information.

13. Makes recommendations for competitive and cost-effective benefit programs.

14. Stays current with industry trends and employment legislation.

15. Maintains a safe and clean working environment by complying with procedures, rules, and regulations

16. Maintains confidentiality of sensitive payroll data and employee information.

Other duties as assigned 

Requirements

Qualifications and Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. A high school diploma or equivalent is required. Associates' or Bachelor’s degree in Accounting or related field preferred.

2. Minimum 3 years of experience in payroll and benefits administration, preferably in a manufacturing environment.

3. Experience with Paylocity and Made2Manage (M2M) preferred.

4. Knowledge of federal, state, and local payroll tax regulations and benefit compliance requirements.

5. Strong analytical and problem-solving skills.

6. Detail-oriented with a high level of accuracy and organization.

7. Ability to prioritize and manage time effectively in a fast-paced setting.

8. Excellent written and verbal communication skills.

9. Proficient in Microsoft Office (especially Excel).

10. Ability to maintain confidentiality of employee and company information.

Physical Demands and Work Environment: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Regularly required to sit, stand, walk, talk, hear, and use hands.

2. Must be able to lift up to 30 pounds.

3. A typical office environment with occasional exposure to the manufacturing floor and outdoor elements.

Must comply with all PPE requirements and safety procedures. 

 ** Applicants must be 18 years or older. We have an amazing benefits package! Benefits include Competitive Wages, Paid Health/Dental Coverage, Vision Coverage, Paid Life Insurance, Retirement Plan with an Employer Match, a wide range of supplemental benefits you can pick and choose from to customize your coverage,  and Paid Time Off. Pre-Employment Drug Testing is required. 

For questions, please contact the Human Resources Department at (785)621-4075. To apply, you may fill out an application online at www.hess-services.com, stop by our office located at 2670 E. 9th Street, Hays, KS 67601 or visit your local Workforce Center. EOE.  Women and Minorities are strongly encouraged to apply.