Payroll AP Specialist

Payroll AP Specialist

Full-Time: 9am-5pm 

on-site 

Baltimore, Maryland

$30-$34/hr
(Pay based on experience)

About Company:

Join a Team That’s Redefining the Experience of Aging

At Keswick, we believe in the power of compassion, collaboration, and community. As a not-for-profit aging services organization with over 140 years of expertise, we’ve built a legacy of trust and excellence in caring for older adults in Baltimore. Our mission is simple yet powerful: to improve the experience of aging, together.

When you join Keswick, you become part of an award-winning team that’s nationally recognized for its dedication and impact. We’re proud to be:

• Top-ranked as High-Performing for 2024 by U.S. News & World Report, a distinction earned by only 19% of nursing homes nationwide

• Named one of Newsweek’s Best Nursing Homes in Maryland for three consecutive years: 2023, 2024, and 2025

Our employees are the heart of our success. Their commitment to excellence and care has made Keswick a standout in the field and we’re looking for passionate individuals to help us continue that tradition.

Why Choose Keswick?  

We offer more than just a job, we offer a supportive, mission-driven environment where your work truly matters. Our comprehensive benefits include:

• Health, dental, and vision coverage with low deductibles and copays

• Free short- and long-term disability insurance

• Employer-paid life and AD&D insurance for full-time employees

• 401(k) with up to 6% employer match

• Generous paid time off with vacation cash-out options

• Discounted MTA bus passes

• 24/7 access to Teladoc physicians

• Free wellness programs like Zumba and Pilates

• Employee Assistance and Recognition Programs

By joining us, you’re becoming part of a community rooted in our core values of Connection, Empathy, Inclusion, and Advocacy, values that guide the way we serve, support one another, and grow as a team.

At Keswick, we believe in building genuine connections with our residents, with their families, and with each other. You’ll be joining a team that collaborates, communicates, and celebrates shared purpose.

We lead with empathy, understanding that compassion strengthens every interaction. Your unique perspective and experiences are essential to creating a place where people feel heard and valued.

Our commitment to inclusion means ensuring that every team member feels welcomed, respected, and empowered to contribute. We recognize that the best care and the best ideas come from diverse voices working together.

And through advocacy, we champion the well-being, dignity, and independence of those we serve. Every role at Keswick plays a part in uplifting our mission.

Most importantly, at Keswick we embrace the belief that we are all aging, all the time, together. Whether we are supporting residents, partnering with families, or growing professionally side by side, we honor the journey of aging as a shared human experience.

If you're ready to make a meaningful difference in the lives of others and be recognized for it, Keswick is the place for you.

About the Role:

The Payroll AP Specialist plays a critical role in ensuring the accurate and timely processing of payroll accounts payable transactions within the organization. This position is responsible for managing vendor invoices related to payroll services, reconciling payroll accounts, and maintaining compliance with company policies and regulatory requirements. The specialist will collaborate closely with payroll, finance, and HR teams to resolve discrepancies and support audit processes. By maintaining meticulous records and processing payments efficiently, the Payroll AP Specialist helps sustain smooth financial operations and supports employee satisfaction. Ultimately, this role contributes to the integrity and accuracy of the company’s financial reporting and payroll functions.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of experience in accounts payable, payroll processing, or a related financial role.
• Proficiency with accounting software and Microsoft Excel.
• Strong understanding of payroll processes and accounts payable procedures.
• Excellent attention to detail and organizational skills.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience with payroll systems such as ADP, Paychex, or similar platforms.
• Knowledge of federal and state payroll tax regulations.
• Familiarity with ERP systems like SAP, Oracle, or NetSuite.
• Certification such as Certified Payroll Professional (CPP) or Accounts Payable Certification.

Responsibilities:

• Process and verify payroll-related accounts payable invoices and expense reports in a timely manner.
• Reconcile payroll accounts and resolve discrepancies between payroll and accounts payable records.
• Collaborate with payroll and HR departments to ensure accurate vendor payments and compliance with contractual terms.
• Maintain detailed documentation and records to support audit requirements and internal controls.
• Assist in month-end and year-end closing activities related to payroll accounts payable.
• Respond to vendor inquiries and resolve payment issues promptly and professionally.
• Support continuous improvement initiatives to streamline payroll AP processes and enhance accuracy.

Skills:

The Payroll AP Specialist utilizes strong analytical skills daily to review and reconcile payroll invoices and accounts, ensuring accuracy and compliance. Proficiency in accounting software and Excel enables efficient processing and reporting of payroll-related transactions. Effective communication skills are essential for collaborating with payroll, HR, and vendors to resolve discrepancies and answer inquiries. Attention to detail is critical in maintaining accurate records and supporting audit requirements. Additionally, problem-solving skills help the specialist identify process improvements that enhance the efficiency and reliability of payroll accounts payable operations.