Payroll and Tax Specialist

As a Payroll and Tax Specialist on our HR team, you will conduct payroll reporting audits, ensure payroll tax compliance, and apply extensive knowledge of payroll and tax regulations across different states in the US. You will report to the North America Senior Payroll Manager and be critical in ensuring the accuracy and compliance of our payroll processes and execution.
 

Location Requirement: This role is based onsite at our Westbrook, ME headquarters Monday through Thursday, with the flexibility to work from home on Fridays.

• You will perform regular internal payroll audits to verify the accuracy of payroll data (input and results) and adherence to company policies and legal requirements. 

• You will maintain up-to-date knowledge of federal, state, and local payroll and payroll tax regulations to ensure compliance.  

• You will research, understand and interpret existing or revised tax codes, laws, or forms and suggest responses to changes in tax law, regulations, and guidelines.  

• You will relentlessly review payroll tax processes to identify opportunities for improvement and automation to ensure efficient and compliant tax handling.  

• You will assist in review, development and implementation of changes or new payroll policies and procedures leading to best practices and solutions.  

• You will coordinate the implementation of the necessary changes with the internal HR technology team and the external vendors.  

• You will collaborate with other the various internal stakeholders and departments on enterprise projects.  

• You will work with vendors to research and resolve complex tax issues or discrepancies. 

• You will offer guidance and direction on tax topics to the immediate team members or broader HR department. 

• You will assist with tax agency audits.  

• You will reconcile quarterly and annual tax filings, including W-2 data.  

• You will be responsible for reconciling various General Ledger accounts assigned to the Payroll team.

• Minimum of 5 years of experience in payroll processing and tax compliance. 

• Strong understanding of federal, state, and local payroll tax regulations. 

• Canada payroll tax regulations knowledge is a plus.  ​​

• Proficiency in using Workday as the payroll system. 

• Experience with other systems, such as ADP, Experian/CIC+ or similar platforms is a plus.

• Proficient in Excel (i.e., Pivot Tables, VLOOKUPs, and other formulas).

• Strong analytical, attention to detail, customer service, problem-solving, organizational, interpersonal, verbal, and written communication skills. 

• Ability to handle sensitive and confidential information with discretion. 

• Ability to work independently and as part of a team in a high-volume environment. 

• Ability to work under tight deadlines while maintaining accuracy. 

• Bachelor's degree in HR, Accounting, Finance, or a related field. 

• Certifications such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) are a plus. 

• Base salary of $85k+ based on experience

• Opportunity for an annual bonus

• Health / Dental / Vision Benefits Day-One   

• 5% matching 401k   

• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more

We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global
workforce of over 10,000 talented people.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Let’s pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.  

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

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