Payroll and Expense Specialist

Description

The Payroll & Expense Specialist is primarily responsible for reviewing expense reports and reimbursements processed within payroll cycles to ensure accuracy and compliance with company policies. This role monitors adherence to internal guidelines, regulatory requirements, and best practices while maintaining the highest level of confidentiality to protect sensitive employee information. 

We are seeking a remote candidate in Florida who can travel to our Coral Gables headquarters on an as needed basis. 

Requirements

Responsibilities (including but not limited to):  

• Review employee expense reports and supporting documentation to ensure compliance with company policies and procedures 
• Consistently meet processing deadlines to ensure prompt reimbursement; this role is deadline-driven and demands strong time management skills 
• Independently complete report processing promptly and in alignment with established schedules 
• Collaborate and communicate openly with team members to ensure company-wide deadlines are consistently met 
• Build and maintain effective relationships with employees to provide clear, timely communication regarding expense reimbursement inquiries 
• Investigate and resolve reimbursement discrepancies by gathering and analyzing information, and escalate or communicate with findings to the Manager as appropriate 
• Maintain employee confidence by safeguarding sensitive and confidential information 
• Assists with processing payroll for a medium-sized company’s employees, including reviewing timecards, making entries and corrections, and resolving outstanding payroll open items 
• Perform other duties and special projects as assigned by management 

Education/Experience/Skills: 

• High School Diploma, GED, or equivalent combination of education and experience is required
• Minimum of two years of practical experience in payroll processing and expense reporting, including data entry, reconciliation, and adherence to relevant regulatory requirements 
• Experience with Paylocity and SAP Concur is preferred; proficiency with comparable payroll, HRIS, or expense management systems is required 
• Working knowledge of Excel is preferred
• Exceptional attention to detail and accuracy is essential 
• Must maintain strict confidentiality when handling sensitive company and employee information 
• Demonstrated professionalism in all communications, with a focus on respectful, courteous, and solution-oriented interactions 
• Ability to manage multiple tasks simultaneously and work independently with minimal supervision 
• Strong analytical skills and the ability to interpret and analyze data effectively 
• Willingness and availability to travel to company headquarters on an as-needed basis is required 

Catalyst is committed to providing competitive wages and comprehensive benefits including health, dental, and vision insurance, generous paid time off, a retirement savings plan with Company Match, and more. Further details about our benefits package can be found here: https://www.linkedin.com/company/catalystforrare/life/life-at-catalyst/?viewAsMember=true  

The base salary for this position will range from $27.88 to $33.65 per hour. Candidate experience, professional licensing, and geographic location will be taken into consideration. 

Employment is contingent upon successful completion of all required screening and verification processes, including for authority to work in the United States.

EEO Statement

Catalyst Pharmaceuticals is an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status.  

Recruitment & Staffing Agencies: Catalyst Pharmaceuticals does not accept unsolicited agency resumes. Agency resumes will only be accepted if the agency is formally engaged by Catalyst Human Resources.