Payroll and Accounts Payable Specialist

The ideal candidate is someone who is detail oriented, highly organized, enjoys working with numbers, takes pride in accuracy, and is comfortable managing deadlines and confidential information.  Prior payroll processing experience is helpful, but not required. We are willing to train the right candidate on the payroll processing responsibilities. 

If you thrive in a fast-paced environment, enjoy finding solutions, and want to be part of a collaborative team where your contributions matter, we encourage you to apply today.

General Summary

Success in this role demands discretion and integrity with sensitive information, strong prioritization, multi-tasking, and time management skills in a fast-paced environment. An outgoing and friendly disposition with strong interpersonal skills, diplomacy, and tact and the ability to build positive relationships and communicate effectively with colleagues, and vendors is a must!

Primary responsibilities include reviewing, auditing, and processing payroll data such as hours worked, bonuses, commissions, tax withholdings, and deductions. The Payroll Specialist maintains accurate payroll records and ensures compliance with all applicable federal, state, and local laws and regulations. Ensure accurate payroll setup and federal, multi-state, and local tax filings. Perform detailed data entry across payroll and accounting systems. Accurately process accounts payable and credit card transactions, support reconciliations, respond to inquiries, and collaborate across teams to ensure timely payments and compliance with accounting policies. 

What You’ll Do

Payroll

• Owning the full-cycle payroll process for a multi-state workforce, ensuring employees are paid accurately and on time, every time.
• Partnering closely with HR, Accounting, and Finance teams to ensure seamless data flow, resolve discrepancies, and support payroll-related reporting and audits. Additional responsibilities include managing garnishments and benefits deductions, preparing payroll journal entries, reconciling payroll data, and responding to employee inquiries with professionalism and clarity.
• Serving as a subject matter expert on on payroll laws and best practices while continuously ensuring accuracy, accountability, and efficiency across all payroll processes
• Maintaining compliance with all applicable federal and state payroll laws, including timekeeping, tax payments, garnishments, and levies.

Accounts Payable

• Accurately enter and code accounts payable and credit card transactions and ensure timely payments to vendors
• Assist in reconciling monthly general ledger accounts.
• Answer questions from external and internal sources relating to payroll and accounts payable functions.
• Collaborate with internal teams to ensure compliance with accounting policies and procedures.
• Additional duties as needed to support the accounting and finance teams.

Education and Experience

• High school diploma or equivalent required.
• Experience in accounts payable, accounting support, bookkeeping, payroll support, or a related finance role preferred.
• Strong attention to detail and ability to maintain accuracy in a deadline-driven environment.
• Comfortable working with numbers, financial data, and computer systems.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential employee and financial information with professionalism and discretion.
• Proficiency with Microsoft Office, particularly Excel.
• Excellent communication skills and the ability to work collaboratively with employees, vendors, and internal partners.

Background Check

Employment is contingent upon successful completion of a background check and drug screening, in accordance with applicable laws.

Equal Opportunity

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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