The Role
Process domestic and international payroll across multiple pay groups, review timesheets, post benefit accruals, maintain payroll records, resolve discrepancies, handle garnishments and tax levies, support leave administration and audits, prepare reports, and assist employees and management with payroll-related questions. The role also documents procedures, ensures compliance, and identifies process improvements.
Summary Generated by Built In
Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.
With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success.
Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!
Job title - Payroll Administrator
Location - Muscatine, IA
Job type - Hybrid, after 90 days
Requisition ID - 11430
Payroll is more than a transaction. It is a critical commitment to every member of our organization. We are seeking a detail-oriented Payroll Administrator to help ensure our domestic and international payrolls are processed accurately, timely, and in compliance with applicable requirements.
In this role, you will work closely with the Payroll Manager and collaborate with other internal teams and third-party vendors. You will process payroll across multiple pay groups, maintain payroll records, resolve discrepancies, support audits, and serve as a knowledgeable resource for members and management.
This is an excellent opportunity for a payroll professional who enjoys solving problems, working across systems, and providing responsive service in a deadline-driven environment.
What You Will Be Doing:
- Process domestic and international payroll accurately and on schedule across multiple pay groups.
- Collect, review, and post weekly timesheets.
- Process and post member benefit accruals.
- Maintain complete and accurate payroll records, including documentation of corrections, adjustments, discrepancies, and reconciliations.
- Research payroll anomalies and identify appropriate, timely resolutions.
- Process wage garnishments, tax levies, and other court-ordered deductions, including required reporting to state agencies or other jurisdictions.
- Assist members with questions regarding payroll, leave accruals, wage deductions, garnishments, and other payroll-related matters.
- Coordinate payroll-related details for leaves of absence, including FMLA and other unpaid leaves.
- Prepare payroll and member-information reports for management, members, auditors, and other internal stakeholders.
- Assist with calendar-year and fiscal-year-end payroll activities.
- Support financial and payroll-related audits by providing accurate records and documentation.
- Document and maintain payroll procedures as needed.
- Performs other duties as assigned.
Required Qualifications:
- 0–2 years of professional experience in payroll, accounting, finance, human resources, business operations, or a related field; previous payroll experience is helpful but not required.
- Associate or bachelor’s degree in accounting, finance, business, human resources, or a related field preferred; equivalent relevant experience will also be considered.
- Strong critical-thinking and problem-solving skills, with the ability to look beyond established procedures to understand the purpose behind a process, identify potential issues, and recommend practical improvements.
- Demonstrated curiosity and a continuous-improvement mindset, including a willingness to question inefficient or repetitive processes and explore opportunities to simplify, automate, or improve them.
- Strong attention to detail and accuracy, balanced with an understanding of how individual tasks and decisions affect the broader payroll process and member experience.
- Comfortable learning new systems, processes, and regulatory requirements and applying that knowledge to new situations.
- Strong organizational skills with the ability to manage recurring deadlines, changing priorities, and detailed work in a deadline-driven environment.
- Sound judgment and discretion when working with confidential payroll and member information.
- Strong interpersonal and communication skills, with the ability to ask thoughtful questions, explain issues clearly, and work collaboratively with Human Resources, Finance & Accounting, Information Technology, and other business partners.
- Proficiency with Microsoft Excel and other Microsoft Office applications; experience with payroll or HRIS systems, including UKG, is a plus.
What will make you successful in this role
We are looking for someone who is curious, analytical, and eager to learn. You’ll be successful if you take the time to understand why a process works the way it does, recognize when something doesn’t look right, and look for opportunities to make processes more accurate, efficient, and scalable. We value someone who is comfortable asking questions, challenging assumptions constructively, and turning what they learn into better ways of working.
Work-Life Balance
We realize there’s more to life than just work. We help you meet the demands of work, family and personal life through several flexible options.
We realize there’s more to life than just work. We help you meet the demands of work, family and personal life through several flexible options.
What we offer:
Member-Owned. Member-ownership is at the heart of our culture, aligning client satisfaction, company performance, and personal reward.
Paid Time Away. Stanley Consultants offers numerous paid holidays, generous paid time off (PTO), parental leave, and professional development leave.
Health Insurance. We provide a comprehensive insurance package including medical, dental, vision, FSA, HSA, Doctor On Demand, wellness reimbursement, and mental health resources.
Financial Health. We offer life insurance, short- and long-term disability insurance, identity theft protection, and many other benefits.
Professional Growth. When your skills grow, so do we, which is why we offer tuition assistance, professional society membership, and more.
Financial Rewards. We share our prosperity with members through company stock ownership, a generous 401K match, incentive compensation, and profit-sharing contributions to retirement 401K plans.
Click Here: A Great Place To Work
Learn more about Stanley Consultants in this short video: Working at Stanley Consultants
Stanley Consultants does not welcome unsolicited resumes from staffing and recruiting agencies. Any unsolicited resumes submitted to Stanley Consultants, including but not limited to resumes submitted directly to Stanley Consultants members, or any of our representatives, will be deemed the property of Stanley Consultants.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Skills Required
- 0-2 years of professional experience in payroll, accounting, finance, human resources, business operations, or a related field
- Previous payroll experience
- Associate or bachelor's degree in accounting, finance, business, human resources, or a related field
- Equivalent relevant experience may substitute for the preferred degree
- Strong critical-thinking and problem-solving skills
- Curiosity and a continuous-improvement mindset
- Strong attention to detail and accuracy
- Ability to learn and apply new systems, processes, and regulatory requirements
- Strong organizational skills and ability to manage recurring deadlines and changing priorities
- Sound judgment and discretion with confidential payroll and member information
- Strong interpersonal and communication skills
- Ability to collaborate with Human Resources, Finance and Accounting, Information Technology, and other business partners
- Proficiency with Microsoft Excel and other Microsoft Office applications
- Experience with payroll or HRIS systems, including UKG
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The Company
What We Do
Stanley Consultants is a global consulting engineering firm with over 110 years of experience. They provide innovative design, engineering, and program management services across various sectors, including energy, civil infrastructure, federal, and industrial markets. With a presence in 120 countries and all 50 U.S. states, the firm focuses on developing sustainable and efficient solutions to improve lives and support complex infrastructure projects worldwide.
