Overview
The Payroll Administrator accurately processes weekly, bi-weekly, monthly and off-cycle payrolls in multiple tax jurisdictions. This position gathers, reviews and confirms payroll and timekeeping data, validates overtime and pay differentials, processes wage attachments and other deductions, and performs a wide range of related payroll tasks, while assisting employees, managers and external parties with pay-related questions and concerns.
MFA Oil Company is an Equal Opportunity/Drug-Free Employer.
Responsibilities
- Accurately process and commit weekly, bi-weekly, monthly and off-cycle payrolls covering multiple entities and tax IDs across various states within tight deadlines.
- Audit time records and leave requests to ensure accuracy and compliance, contacting managers or employees to correct inaccurate or incomplete data.
- Daily review employee job, pay, benefit, and time record changes, including new hire and termination data, updating associated records and deductions to ensure proper application to payroll.
- Apply benefit payments to arrearages for employees on leave.
- Enter, validate and end date employee payroll elections within HRIS as required.
- Validate the calculation and entry of complex payroll components including commissions, shift differentials, bonuses and overtime.
- Receive, validate, calculate and process wage attachments, ensuring compliance. Communicate with 3rd party creditors and notify employees as applicable.
- Reconcile payroll prior to committing with HRIS software and validate confirmed reports.
- Process off cycle payments and adjustments as necessary.
- Track disbursement amounts and prepare payroll related financial and operational reports.
- Answer payroll questions and requests from employees and external parties, following company guidelines while providing excellent customer service.
- Understand and apply federal, state and local regulations regarding payroll practices.
- Maintain accurate understanding of department policies and procedures to ensure compliance and consistent application within payroll processes.
- Assist with the testing of HRIS software updates and payroll processing changes.
- Assist with maintaining accurate payroll documentation.
- Maintain strict confidentiality in all areas of responsibility.
- All MFA Oil employees are expected to know and adhere to company and position specific policies and procedures. While this job description contains the primary duties of the position, employees may be expected to perform other duties as assigned.
Job Requirements
- High School diploma or equivalent
- One year of work experience in accounting, human resources or a related field.
- Strong written and oral communication skills
- Excellent customer service skills
- Mathematical skills with the ability to perform basic calculations
- Computer knowledge and proficiency with Microsoft Office, particularly Excel
- Problem solving skills
- Ability to work well with others
- Ability to provide accurate and thorough work with attention to detail
- Strong organizational skills
- Ability to deal sensitively with confidential material
- Ability to meet deadlines with a high degree of time management skills
- Ability to speak, read, write, and understand the English language to communicate accurately and effectively with customers, coworkers, and supervisors.
- Ability to meet Company requirements, including successful pre-employment background check and drug test
- Legal authorization to work in the United States
Preferred Skills
- Experience with HRIS or HCM software
- Working knowledge of payroll best practices
- Ability to thrive in a fast paced, growing organization and rapidly changing environment.
- Ability to work both independently and in a team environment
- Ability to grasp new concepts quickly
- Ability to work at a fast pace with accuracy.
ABOUT MFA OIL COMPANY
MFA Oil Company, formed in 1929, is a farmer-owned cooperative and a leading propane retailer in the United States. The company supplies fuels, lubricants, and propane to customers in Missouri, Arkansas, Indiana, Iowa, Kansas, Kentucky, Oklahoma, and Tennessee. Through a subsidiary, MFA Oil operates Break Time convenience stores in Missouri; a Big O Tires franchise in Missouri, Arkansas, and Kansas; a solar panel installation company, BluSphere Energy; and APM, a wholesale fuel distributor.
BENEFITS
Our benefits are designed to invest in you! We offer a comprehensive benefits structure for regular full-time positions, including competitive wages, paid time off, paid company holidays, and the opportunity for eligible employees to share in company success through profit sharing and/or performance incentives. Health benefits include medical, dental, vision, an employee assistance program and company-paid life insurance, and short- and long-term disability. Our retirement benefits include a 401(k) plan with a company match offering pre-tax and Roth options.
OUR CULTURE
The core values of MFA Oil are aligned with our purpose and are the cornerstones upon which our culture is built.
- Put Customers First
- Respect Everyone – Demonstrate high regard or show special attention to customers, coworkers, vendors… everyone you come in contact with.
- Provide Excellent Service – Go the extra mile to ensure our customers are happy and satisfied with our products and services.
- Deliver on Your Promises – Do what you say you are going to do, when you say you are going to do it. Every time.
- Be Tenacious
- Give Your Best – Always give your best effort and seek to improve every day.
- Never Settle – Settling can lead to compromising on effort and quality of work. Find a way forward and don’t settle for “It can’t be done.”
- Work Passionately – Passion accelerates your abilities, propels you to overcome obstacles and shows customers and co-workers that you care.
- Lead by Example
- Do the Right Thing – When we let honesty and integrity be our guide, we will always be headed in the right direction.
- Take Ownership – Each of us must be accountable for ourselves, our colleagues, our customers and our company.
- Act with Empathy – When we recognize and understand each other’s challenges, we communicate better and grow stronger as a team.
GROWTH & DEVELOPMENT
We believe there’s always room to learn and grow, from entry-level employees to senior leaders. Opportunities exist for internal advancement and professional development including on-the-job training. Educational expense assistance is available for employees seeking to continue their education ambitions aligned with their employment within the company.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Skills Required
- High school diploma or equivalent
- One year of work experience in accounting, human resources, or a related field
- Strong written and oral communication skills
- Excellent customer service skills
- Mathematical skills with the ability to perform basic calculations
- Computer proficiency, particularly with Microsoft Office and Excel
- Problem-solving skills
- Ability to work well with others
- Accurate and thorough work with attention to detail
- Strong organizational skills
- Ability to handle confidential material sensitively
- Ability to meet deadlines with strong time-management skills
- English language proficiency for accurate and effective communication
- Successful pre-employment background check and drug test
- Legal authorization to work in the United States
- Experience with HRIS or HCM software
- Working knowledge of payroll best practices
- Ability to thrive in a fast-paced, growing, and changing organization
- Ability to work independently and in a team environment
- Ability to learn new concepts quickly
- Ability to work quickly while maintaining accuracy
What We Do
MFA Oil Company is a farmer-owned energy cooperative serving customers across Missouri, Arkansas, Iowa, Indiana, Kansas, Kentucky, Oklahoma, and Tennessee. It supplies premium fuels, including diesel and gasoline, along with oils, lubricants, and propane. Through subsidiaries, the company also operates Break Time convenience stores in Missouri and Big O Tires franchises in Missouri, Arkansas, and Kansas. With roots in rural communities, it provides dependable energy products and related services.
