Payment Specialist

About us

BeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeOne, please visit www.beonemedicines.com and follow us on LinkedIn and X (formerly known as Twitter).

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description:

Summary

The Payment Specialist will provide administrative and clinical site payment support for clinical projects, contributing to the overall management of clinical trials in line with established guidelines, local regulations, and Standard Operating Procedures (SOPs). This role is responsible for daily site payment coordination and data entry related to project-specific activities.

Major Responsibilities:

• Provide project support to the Clinical Site Payments team.
• Verify and collect supporting documents and approvals for site invoices.
• Gather site-specific budget information and assist in maintaining budget intelligence tools.
• Prepare program and study status reports.
• Maintain a system to track the progress and status of clinical payments.
• Support the setup, access requests, and maintenance of project systems within Site Payments.
• Update payment-related data in the clinical payments platform, including coordination with internal and external team members as needed.
• Generate, format, and compile project-related data into reports as requested.
• Coordinate and track project workflows.
• Monitor payments owed to clinical investigative sites per the negotiated unit price in the clinical trial agreement.
• Collaborate with third-party site payment vendors to resolve payment discrepancies and historical issues.
• Assist in identifying potential sites and facilitate outreach activities for payment discrepancies and clarifications.
• Support the creation of Purchase Requisitions and the setup of Purchase Orders for investigative sites.
• Set up the Subject Visit Template (SVT) and Visit Cost Calculator in the Clinical Trial Management System (CTMS).
• Perform site payment reconciliations in partnership with the Clinical Operations Team.
• Manage the submission of invoices in the financial system, ensuring proper routing for review and approval while facilitating timely payment disbursement by Accounts Payable.
• Actively participate in various study meetings.
• Assist with the preparation and distribution of project-related correspondence, including agendas, meeting minutes, tracking spreadsheets, newsletters, and presentations.

Supervisory Responsibilities:

• None

Qualification Required:

Experience:

• Excellent research and analytical abilities and quantitative skills.
• Strong written and oral communication skills in English.
• High levels of organization and attention to detail.
• Ability to multi-task.
• Ability to work independently in a flexible business environment.
• Proficiency in using Microsoft Office, particularly Outlook, Word, Excel, Smartsheet and PowerPoint.
• Ability to process work with a high level of accuracy and on-time
• Desire to learn and expand
• Must be willing to work in a fast-paced environment with time sensitive materials.
• Demonstrated ability to work effectively at all levels of an organization.
• Ability to work independently, prioritize and work in a team environment is essential
• Perform other administrative duties as assigned

Preferential Experience:

• Fluent written and oral communication skills in Japanese.
• Experience using Power BI.
• Experience using Electronic Data Capture (EDC)

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme
• Company shares (generous welcome grant and performance-based annual equity plan!)
• In-house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeOne Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeOne is committed to respect and protect personal information rights of job applicants and will process job applicants’ personal information in accordance with applicable laws and regulations.

Due to BeOne’s global operation, job applicants’ data will be stored overseas with adequate protection. Besides, job applicants’ data will be stored for no longer than is necessary to facilitate potential application for other suitable positions in BeOne. For further details, please refer to BeOne’s Job Applicant Privacy Policy (https://beonemedicines.com/privacy-policy).

If you voluntarily provide your personal information to us, it is deemed as you have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms. If you voluntarily provide the personal information of other job applicants to us, it is deemed as you have ensured that the relevant individuals have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms.

If you have any concern, please DO NOT provide any resume or other personal information to us.