Payables & Admin Coordinator

Role: Payables & Admin Coordinator

Location: San Diego, CA (in-office)

Salary: $70,000 - $90,000 / yr + stock options, 401k matching, and other benefits.

Role Overview:

Seasats builds autonomous surface vessels used for maritime security, ocean monitoring, and defense missions around the world. As the company scales production and deployments, we are hiring a Payables & Admin Coordinator to help keep internal operations running smoothly.

This role combines core accounting responsibilities with operational support that helps keep the company running day to day. You will coordinate vendor invoices and payments, support expense and payroll preparation processes, and help ensure the company’s internal operational logistics stay organized as the team grows.

We are looking for someone who enjoys taking ownership of processes, staying organized, and helping a fast-moving team operate efficiently.

Role Details:

You will:

Vendor Payments & Financial Operations

• Coordinate vendor invoices, approvals, and payment workflows
• Maintain organized vendor records including invoices, W-9s, and payment history
• Communicate with vendors regarding invoices and payment timing
• Review and process employee expense reimbursements
• Support payroll preparation and payroll record organization
• Help implement improved financial and payables workflows

Office & Operations Support

• Help maintain an organized and functional office environment. This involves shared responsibility for coordinating office supplies, snacks/meals, and other materials needed to keep the office running smoothly
• Pitch in on operational tasks when the team needs an extra set of hands
• Support leadership with occasional ad hoc requests and projects

About You:

You’re someone who takes pride in doing things well and doesn’t wait to be told what needs attention. You’re organized, detail-oriented, and proactive about solving problems before they become bigger issues. You have:

• 1-3 years of experience in accounts payable, bookkeeping, finance operations, or administrative operations
• Strong organizational skills and attention to detail, particularly when managing invoices, payments, and financial records
• Ability to manage multiple priorities and follow through on operational tasks in a fast-paced environment
• Clear written and verbal communication skills, including interacting with vendors and internal teams
• Comfort learning and using operational systems such as expense management, accounting, or payroll platforms
• A proactive mindset and willingness to take ownership of processes and help improve how work gets done

In addition, it’s nice (though not essential) if you have:

• Experience supporting payroll preparation or maintaining payroll records
• Experience working in a startup or small-company environment
• Exposure to financial recordkeeping or month-end accounting support

About Seasats:

At Seasats, we're passionate about delivering maritime robotics solutions to redefine the maritime industry. Our primary products are autonomous surface vehicles (ASVs), designed to carry sensors at sea for months at a time. Our ASVs provide persistent monitoring and data acquisition to defense, scientific, and commercial customers, and have autonomously crossed both the Pacific and Atlantic oceans. After thousands of years in which the only way to gather information from the ocean was to put people on a boat, these uncrewed vessels are transforming how humanity monitors and interacts with the ocean. Here, you’ll find the space and opportunity to do your life’s best work.

Along with your salary, you’ll receive perks including:

• Competitive insurance (including a 99% employer-covered Gold HMO plan or other options)
• 401k matching up to 4% of salary
• Four free lunches per week
• An employee activity fund
• A pet-friendly office
• Unlimited/Flex PTO

Hiring Notes:

When applying, you’ll be asked to provide a resume and answer a few screening questions. 

Please note that we are currently unable to sponsor employment visas, so candidates must be independently authorized to work in the United States.

We appreciate diverse perspectives and life experiences, and we’re committed to building a team that reflects a wide range of backgrounds. Seasats provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected under federal, state, or local law.

We look forward to reviewing your application!