PA to VP in R&ED Digital Transformation

Are you motivated by supporting a newly established area? You can look forward to a key role with diverse assignments ranging from administrative tasks to independent coordination and follow-up.
The Department
R&ED Digital Transformation, Digital Science & Innovation is a new area in Research and Early Development (R&ED) located in Måløv, DK.
The Position
As a personal assistant you will primarily support two Vice Presidents (VP) with communicative, administrative and practical tasks. We are a tight-knit unit characterised by an informal atmosphere, with emphasis on a fun, collaborative and engaging working environment. While we are deeply dedicated to our tasks with high customer engagement, we maintain focus on preserving a healthy work-life balance.
With a proactive and service-oriented approach, that seek a highly dynamic and vibrant team you will:

• Work in close coordination with the global DSI team to ensure alignment with the mission and vision of the DSI organisation
• Apply your knowledge of Novo Nordisk systems, practices, and ways of working including the ability to effectively manage sensitive and confidential information as needed
• Take ownership of the VP's calendar, incl. booking meetings and travels
• Take ownership of planning monthly/quarterly review sessions for the department
• Prepare budgets, monthly follow-up and quarterly adjustments
• Prepare meeting agendas, minutes and follow-up on action lists
• Maintain and update web sites, e-mail lists and organisational charts
• Support the practical onboarding process and welcome new employees and international guests
• Secure governance, compliance and NN Way for the area
• Manage purchase of supplies and services and support investment processes
• Perform ad hoc administrative tasks

You will report directly to one of the VP. Furthermore, you will be part of a team of assistants servicing the SVP area and hereby you might be engaged in cross-organisational tasks.
Qualifications
You preferably have experience from a similar administrative position and are confident with English as your working language.
Moreover you are:

• A skilled user of IT systems, including MS Office.
• Confident when it comes to numbers and experienced working with budgets.

As a person, you have a structured approach to your tasks and enjoy solving administrative tasks with great efficiency and sense for detail. You are able to work independently, prioritise multiple simultaneous tasks and manage your own time effectively. As a trusted colleague, the ability to handle matters of confidentiality is a must. You know how to provide great service and thrive in a role as go-to person.
Working at Novo Nordisk
At Novo Nordisk, your skills, dedication and ambition help us improve the lives of millions of patients across the world. In exchange, we offer you an opportunity to work with extraordinary talent and benefit from a range of possibilities for professional and personal development.
Contact
For further information, please contact SVP PA Louise Scharff +45 3075 1161 or e mail [email protected].
Deadline
You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your resume or CV. Also, Please refrain from adding a photo to your CV to ensure an efficient and fair recruitment process.
The deadline is September 22nd, 2024, but please apply as soon as possible as interviews may take place on an ongoing basis.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.