FCC Environmental

Operations Specialist (Tampa, FL)

Posted One Month Ago

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Tampa, FL, USA

In-Office

Junior

Greentech

The Role

Dispatchers assign loads, monitor routes and driver hours, ensure DOT compliance and current logs, collect pre/post-trip inspections, create and track work orders, and resolve service issues to complete routes on time.

Summary Generated by Built In

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.

We are looking for a dedicated and detail-oriented Operations Specialist (Maintenance & Parts Administration) to join our dynamic team. This position serves as a key support role for both maintenance and operations, with a primary focus on parts inventory management, purchase order processing, receiving, accounting support, maintenance documentation, work order tracking, vendor coordination, and fleet support activities. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while supporting safe and efficient fleet operations.
Schedule:

Monday – Friday | 8:00 AM – 4:30 PM

Primary Duties and Responsibilities:

Create, issue, process, and close purchase orders (POs) within company systems.
Receive, verify, and reconcile parts, materials, and supplies against purchase orders.
Assist with invoice processing, coding, and accounting-related documentation.
Maintain accurate records of purchases, receipts, vendor invoices, and inventory transactions.
Track and manage inventory levels of parts, tools, equipment, and maintenance supplies.
Coordinate ordering and receiving of maintenance parts and materials.
Communicate with vendors regarding pricing, orders, deliveries, shortages, and invoicing issues.
Maintain maintenance logs, equipment records, warranties, service histories, and related documentation.
Create, track, and close maintenance work orders.
Collect completed work orders and enter data into maintenance tracking systems.
Generate reports related to maintenance activities, downtime, inventory usage, and cost tracking.
Schedule preventive maintenance services and inspections in coordination with maintenance supervisors.
Support compliance with company safety procedures and maintenance policies.
Collect and maintain daily pre-trip and post-trip inspections.
Monitor driver hours and operational records to support DOT compliance requirements.
Assign loads to drivers based on designated routes, job requirements, and driver availability.
Monitor route times and service completion to identify operational gaps.
Assist with balancing driver workloads and minimizing overtime when needed.
Perform data entry and administrative support functions for maintenance, operations, and accounting departments.
Perform other job-related duties as assigned.

Job Qualifications
Education:

High School Diploma or GED required.

Experience and Competencies:

2+ years of experience in maintenance administration, parts administration, inventory control, purchasing, dispatching, fleet operations, or a related field preferred.
Experience creating and receiving purchase orders preferred.
Basic accounting, invoice processing, or accounts payable experience preferred.
Strong computer skills, including Microsoft Excel, Word, and Outlook.
Experience with inventory management, maintenance management, fleet management, or ERP systems preferred.
Strong organizational, multitasking, and time management abilities.
Excellent communication and customer service skills.
Ability to work independently and collaboratively in a team environment.
Knowledge of fleet maintenance processes and DOT compliance regulations preferred.

Core Competencies:

Parts and Inventory Management
Purchase Order Processing (PO Creation & Receiving)
Accounting Support & Invoice Reconciliation
Vendor Management
Maintenance Administration
Work Order Management
Data Entry Accuracy
Recordkeeping & Documentation
Planning & Organization
Time Management
Problem Solving
Attention to Detail
Communication Skills
Customer Service Orientation
Compliance & Safety Awareness
Computer & Systems Proficiency
Teamwork & Collaboration
Accountability & Initiative

Work Environment:

Typical office environment with occasional visits to maintenance and warehouse areas.
May require lifting and moving parts, supplies, and inventory items up to 25–50 pounds.
Full-time position, Monday through Friday, 8:00 AM – 4:30 PM.
Occasional schedule flexibility may be required to support operational or emergency needs.

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Short-Term & Long-Term Disability
Training & Development

FCC Environmental Services, LLC operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best waste management professionals in the industry and develop this talent in an inspiring work environment.
FCC Environmental Services, LLC is proud to be an equal opportunity workplace employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.