About Valatam
Valatam connects bilingual professionals from Latin America with global clients. We're proud to be certified as a Great Place to Work for 2025–2026, proof that great work starts with great people.
About the Role
We're hiring an Operations & Project Associate to manage operational tasks independently, coordinate projects, and keep workflows running smoothly. This is a 100% remote, full-time position ideal for someone comfortable handling moderately complex processes, making sound decisions on the go, and adapting when not everything is fully documented.
Key Responsibilities
- Document and improve existing processes, identifying gaps and maintaining accurate, up-to-date records
- Manage and structure file organization in Google Drive, including building and maintaining folder systems
- Perform data entry and generate internal reports, flagging inconsistencies and suggesting corrections as needed
- Manage email communication with clients and vendors, drafting responses and following up independently
- Conduct research and synthesize findings into clear, actionable documents or summaries
- Coordinate and track project tasks across teams, helping to prioritize deadlines and keep stakeholders aligned across multiple workstreams
- Other related tasks as needed
Requirements
- Fluent in English (C1/C2) and Spanish
- 3–4 years of experience in operations, project coordination, or a related role
- Ability to follow structured processes and execute repetitive tasks with consistency and accuracy
- Experience with Asana, Notion, Trello, or similar project management tools is a plus
- Proficient in Google Workspace and Microsoft Office
- Excellent communication and attention to detail
- Quiet home office with stable internet (≥10 Mbps download / 2 Mbps upload) and backup connection
- Bachelor's or Associate's degree preferred
Benefits
Our Core Values at Work
We live by ACTION (get things done), CARE (help others and do things right), OUTSTANDING (operate at the highest standards), DEPENDABLE (own every commitment), and ENERGY (bring positivity every day). You’ll thrive here if these values resonate with you.
What We Offer
- Hourly rate equivalent to USD $696 – $1,044/month (experience-based).
- Annual pay increments.
- Discretionary client bonuses (80 % of clients award year-end bonuses).
- 7 U.S. federal holidays + 4 paid PTO days.
- Monthly medical insurance stipend (after meeting eligibility criteria).
- Birthday / Anniversary bonuses + Gym / Wellness allowance.
- Unlimited online fitness classes + company events & Christmas celebrations.
IMPORTANT
We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.
If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.
Skills Required
- Fluent English (C1/C2) and Spanish
- 3-4 years experience in operations, project coordination, or related role
- Ability to follow structured processes and execute repetitive tasks accurately
- Experience with Asana, Notion, Trello, or similar
- Proficiency with Google Workspace and Microsoft Office
- Excellent communication and attention to detail
- Quiet home office, stable internet (≥ 10 Mbps down / 2 Mbps up), and backup connection
- Bachelor's or Associate's degree
- Available to work from specified countries and no travel commitments during first four months
What We Do
Valatam provides you with virtual team members who help you with your workload to save you time. We work with small business owners and busy professionals, providing Virtual Assistants (VA's). VA's can manage your administration, customer service, sales, graphic & web design, and social media (and all the other things that take up your time), to allow you to focus on the most important things – keeping your clients happy and focusing on driving your business forward. In short, our mission is to work IN your business, allowing you to work ON it
