Operations Manager

Role and Responsibilities

• Providing day-to-day administrative assistance to Middle and Upper School Division Heads and team, including calendar maintenance, communication, and organization of faculty meetings, retreats, and professional development.
• Coordinating MS/US academic budgets and procuring materials and supplies as requested by faculty while working within that budget.
• Managing logistics for key school events, such as the Fly-In, conferences, and new parent orientation.
• Supervising substitute teachers and managing the day-to-day needs of classroom coverage.
• Supervising the Front Office Administrative Assistant
• Providing backup reception and office coverage, including answering phones and greeting visitors, students, parents, and staff in the absence of the Administrative Assistant.
• Performing other duties in support of the School’s mission as determined by the leadership team.

Skills, Qualifications, and Attributes

• Experience in a challenging, fast-paced work environment that requires versatility, adaptability, and resourcefulness.
• Experience as an executive assistant or project coordinator responsible for executing a variety of administrative processes such as creating and maintaining databases and electronic filing systems, managing calendars, etc.
• Proficient with Microsoft Office suite, Google Docs, and Google Calendar.
• Ability to prioritize effectively and work in a self-directed manner.
• Capacity to juggle mundane and complex tasks.
• Excellent judgment and discretion in responding to urgent, confidential matters.
• Strong communication and interpersonal skills.
• Ability to positively represent the school in all settings and circumstances.
• A founding spirit that embraces new challenges.
• College degree preferred.

Physical Requirements

• Job frequently requires standing, walking, and handling objects with hands.
• Job occasionally requires reaching, climbing, stooping, kneeling, pushing, pulling, and lifting up to 50 pounds.
• Some work performed outside, exposed to changing weather conditions.