Executive Assistant, Operations

| Woburn, MA, USA
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STR is actively seeking an experienced Executive Assistant, Operations to play a pivotal role as the primary administrative support for the Operations leadership team. In this dynamic position, you will be instrumental in providing comprehensive support to the Senior Vice President of Operations and key leaders in Information Technology, Facilities, and Security. Your responsibilities extend to fostering strong working relationships with STR Directors, Managers, Senior Customers, and their respective office staff.
Key Responsibilities:

  • Plan, schedule, and meticulously organize Operations Division meetings, conferences, customer visits, social events, and luncheons. Collaborate with Operations staff across Woburn and other STR locations to facilitate necessary arrangements, including facility reservations, audio/visual setup, catering, and security logistics
  • Assemble background materials for meetings and briefings, contributing to the development, compilation, and electronic organization of critical information. Maintain adherence to STR standards while preparing, organizing, tracking, and storing essential documents such as reports, monthly status reports, internal program reviews, and briefings. Ensure the upkeep of division knowledge management resources
  • Effectively track action items, deadlines, and workflows, promptly responding to data queries. Take charge of booking travel arrangements and preparing reimbursement expense reports for management staff
  • Collaborate with the STR Security Department to initiate and update staff security clearances and visit requests. Work closely with procurement to monitor large purchase orders, ensuring timely delivery
  • Capture comprehensive meeting notes and document action items from internal meetings. Demonstrate proactive initiative, creativity, and follow-through across a broad spectrum of administrative tasks
  • Anticipate, analyze, and proactively respond to changes in priorities and tasks, showcasing adaptability and problem-solving skills
  • Uphold discretion in handling sensitive information at all levels, both internally and externally


Requirements:

  • Possess an Associate degree or an equivalent combination of education and experience
  • 5-10 years of administrative support/office experience
  • Mastery of Microsoft Word, PowerPoint, and Excel, with proficiency in Microsoft Access and OneNote
  • Exhibit the ability to quickly learn other computer programs and software tools
  • Demonstrate exceptional interpersonal, communication, and organizational skills
  • Display meticulous attention to detail, with the ability to compose routine written communications and accurately proof-read documents produced by senior staff
  • Showcase proactive initiative and creativity in problem-solving and process improvement
  • Possess professional acumen when interacting with government sponsors, corporate executives, STR staff, and contractors


STR is a growing technology company with locations near Boston, MA, Arlington, VA, near Dayton, OH, Melbourne, FL, and Carlsbad, CA. We specialize in advanced research and development for defense, intelligence, and national security in: cyber; next generation sensors, radar, sonar, communications, and electronic warfare; and artificial intelligence algorithms and analytics to make sense of the complexity that is exploding around us.
STR is committed to creating a collaborative learning environment that supports deep technical understanding and recognizes the contributions and achievements of all team members. Our work is challenging, and we go home at night knowing that we pushed the envelope of technology and made the world safer.
STR is not just any company. Our people, culture, and attitude along with their unique set of skills, experiences, and perspectives put us on a trajectory to change the world. We can't do it alone, though - we need fellow trailblazers. If you are one, join our team and help to keep our society safe! Visit us at www.str.us for more info.
STR is an equal opportunity employer. We are fully dedicated to hiring the most qualified candidate regardless of race, color, religion, sex (including gender identity, sexual orientation and pregnancy), marital status, national origin, age, veteran status, disability, genetic information or any other characteristic protected by federal, state or local laws.
If you need a reasonable accommodation for any portion of the employment process, email us at [email protected] and provide your contact info.
Pursuant to applicable federal law and regulations, positions at STR require employees to obtain national security clearances and satisfy the requirements for compliance with export control and other applicable laws.

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Technology we use

  • Engineering
    • C++Languages
    • JavaLanguages
    • KotlinLanguages
    • MatlabLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • ScalaLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • Twitter BootstrapLibraries
    • DjangoFrameworks
    • FlaskFrameworks
    • Node.jsFrameworks
    • PlayFrameworks
    • SpringFrameworks
    • TensorFlowFrameworks
    • TorchFrameworks
    • MongoDBDatabases
    • Neo4jDatabases
    • PostgreSQLDatabases

An Insider's view of STR

What are some social events your company does?

To create and foster connections among employees, STR hosts community events monthly. These include paint nights, trivia nights, cooking classes, and other exciting activities. Throughout the year, STR holds fun contests including a Movement Challenge and an Ugly Sweater Contest. To bring everyone together, STR also hosts a Holiday Party each year.

Christina

Human Resources Coordinator

How does the company support your career growth?

My STR internship gave me the opportunity to leverage and expand upon my skill set to solve real-world problems and contribute to my group’s research goals. Now as a full-time employee, I’m excited to continue working with a team of bright, talented, and friendly people on exciting challenges which push the boundaries of technology!

Noam

Research Engineer

What’s the vibe like in the office?

It's pretty fun to work at a place that does good things and treats its employees really well. There is free coffee, oatmeal, snacks, Brugger’s Bagels every Friday, lots of giveaways (peloton bikes!), a ton of employee academic/fun clubs (I am in the RF, surfing, running, and math clubs), and fun laptop stickers.

Erez

Computer Engineer

What are STR Perks + Benefits

Culture
Open door policy
OKR operational model
Team based strategic planning
Flexible work schedule
Remote work program
Diversity
Documented equal pay policy
Dedicated diversity and inclusion staff
Mandated unconscious bias training
STR currently offers unconscious bias training to all employees.
Diversity employee resource groups
All STR employees have the opportunity to join or start their own Employee Resource Groups . Some existing ERGs include Womxn@STR, GenZ@STR, and more.
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Team workouts
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Performance bonus
Child Care & Parental Leave Benefits
Family medical leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Paid holidays
Office Perks
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Onsite office parking
Recreational clubs
Relocation assistance
Fitness stipend
Home-office stipend for remote employees
Professional Development Benefits
Job training & conferences
Tuition reimbursement
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend

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