Operations Coordinator

Operations Coordinator

Company:

Jeppesen Systems AB

Boeing Gothenburg is one of the largest software development companies in the area. We develop and implement innovative resource management and optimization solutions for the world’s leading airlines. We are dedicated to delivering value to our clients, continuous improvement, and exploring emerging technologies such as quantum computing, AI and big data analytics. At Boeing’s office in central Gothenburg you will work in a one-of-a-kind software development organization with solutions that make a real difference to people around the world.

The Project Management Center of Excellence is a community that supports decision makers to manage the project portfolio and the Project managers to deliver project through enabling first class project management.

We are looking for an Operations Coordinator to join our Project Management Center of Excellence (PMCOE) team. In this role, you will be an administrative support both to decision makers and to project manager and you will support operations by securing information flow between project managers, decision makers and finance. This position offers a unique opportunity to apply your business skills and gain insight into the airline industry.

Position Responsibilities:

• Communication: Regularly compile and deliver dashboards and status reports to stakeholders, tracking and communicating established KPIs. Additionally, provide newsletters to the Project Management community frequently

• Support Resources Forecast Process: Gather data on ongoing and forecasted projects to create decision materials for staffing and hiring decisions

• Editor for our Process Handbook: Update and rewrite processes, how-to guidelines, and templates based on decisions made

• Support Project Managers: Assist in creating basic material for travel expense invoices to customers according to contract agreements

• Administration: Assist with Purchase Order request for the department, as well as other related tasks

Basic Qualifications (Required Skills/Experience):

• 3+ years operations or project management experience

• Excellent verbal and written communications skills in English

• Proficiency in MS Excel, including Pivot Tables, and MS PowerPoint, including Slide Master

Preferred Qualifications (Education/Experience):

• Education/experience typically acquired through education (e.g. Bachelor) and typically 2 or more years' of related work experience

• Experience managing multiple simultaneous administrative engagements

• Excellent organizational and planning skills

• Detail-oriented with a keen sense for ensuring nothing is overlooked

• Strong business acumen and relationship skills needed to build partnerships with stakeholders

• Proficient with Confluence/Jira and Primavera

This position is hybrid. This means that the selected candidate will be required to perform some work onsite 3-4 days a week. This is at the hiring team’s discretion and could potentially change in the future.
Join us if you want to:

• Make a true difference for airline clients across the world

• Be a part of something big, challenging and meaningful

• Professional skills development with our virtual learning tools and platforms

• Broaden your experience in international projects, technical workshops and hackathons

• Additional days off for Christmas break (December 24th-January 1st)

• Employee recognition program (Boeing PridePoints)

• Private Medical Insurance (Skandia)

• Pension Plan (Defined Contribution Plan) 

Please apply by sending your CV in English.
 

Typical Education & Experience:

Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 3 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+1 years' related work experience , 7 years' related work experience, etc.).

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (Sweden)