Operations Coordinator

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do and Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work

At HCVT, we embrace a hybrid work model that offers a balance between in-office collaboration and remote convenience. Our teams work a minimum two days a week in the office, unless noted otherwise in the job description, complemented by in-person trainings, meetings, and team-building activities to foster your growth and deepen team connections. These trainings and events may take place outside of your home office location.

Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you! 

Job Summary

The Operations Coordinator will support both the Chief Operating Officer and the Firm Administrator, as part of the Operations team. This team works on projects that influence the firm's overall business performance and its people operations. The ideal candidate must be highly organized, proactive, and eager to help. The role requires the ability to wear many hats and seamlessly transition between diverse projects and tasks. Strong communication and task management skills are essential to this role. 

This position is located in Pasadena with required in-office days three times a week, strong preference for Tuesday - Thursday.

As an Operations Coordinator, you will be responsible for, but not limited to, the following:

• Operations & Project Management
• Create and maintain comprehensive project documentation, including tracking spreadsheets, reports, and feedback
• Create project templates in Word, Excel, and Adobe
• Provide regular status updates to team members and stakeholders
• Be proactive in following up on outstanding items and tasks to ensure projects are completed in a timely manner




• Event & Meeting Coordination
• Research and contact vendors for firm events and webinars
• Handle logistics for firm events including but not limited to, scheduling and communication
• Play an active role in executing initiatives for the following committees: Community Service, Women’s Initiative, Senior Advisory Council, Manager Advisory Council, Diversity Equity and Inclusion (DEI), and Environmental and Social Governance (ESG)




• Administrative Tasks
• Handle routine/recurring tasks requiring a high level of confidentiality
• Schedule meetings and maintain detailed notes providing meeting minutes when necessary
• Create surveys, track responses, and summarize results
• Digital filing and organization

To succeed in this role, you should possess the following skills and experiences:

• Educational and Professional Background
• Bachelor’s Degree or equivalent experience
• 2-3 years of experience in a similar role
• Previous work experience at a professional services firm (accounting, law firm, etc.) is a plus




• Technical Skills
• Proficient in MS 365 Applications (particularly Word, Excel, and Outlook)




• Interpersonal Skills
• Initiative-taker and works well within a group setting
• Collaborator who keeps interest of team and firm first
• Excellent people skills/customer service orientation




• Other Core Competencies
• Excellent organizational skills - must be meticulous and able to produce accurate results
• Demonstrate sound professional judgment, problem-solving, and critical thinking skills
• Ability to manage multiple tasks in a fast-paced environment
• Ability to produce creative ideas and solutions
• Strong written and verbal communication and comprehension skills

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $60,000 to $65,000 plus overtime. 

Connect with us: 

LinkedIn, Instagram, Facebook, HCVT Website

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