Operations Coordinator

Operations Coordinator

As our Ops Coordinator here at Mantra, you will be responsible for supporting the Finance and Marketing functions at the company. You will work cross-functionally to manage administrative tasks that are critical to internal and external processes. 

If you are self-motivated, organized and comfortable managing multiple projects simultaneously, then you will be a good fit for this role. We would love to meet candidates from all backgrounds who can embrace our mission to make mental healthcare accessible and available to young adult students in the U.S.!

What you will do:

Event Planning & Coordination

•  Organize and manage events from conception to execution, including internal meetings, conferences, and team-building activities.
•  Create and manage timelines, budgets, and resources to ensure successful event execution.
• Oversee vendor management, including contract organization and negotiation.
• Handle all event logistics, ensuring seamless coordination and delivery.

Project Management

• Manage multiple events and projects simultaneously with strong organizational skills.
• Support booth shipment and material inventory for events.
• Assist with on-ground strategy needs as they arise.
• Utilize project management tools such as Asana to track progress and ensure timely completion.
• Manage the Go-to-Market (GTM) calendar and act as the logistics manager for both in-person and virtual GTM events.

Marketing & Promotion

• Create promotional materials for events, including flyers, brochures, and digital content.
• Execute digital marketing campaigns, including email campaigns and social media promotion.
• Understand audience segmentation and targeting to optimize event promotion strategies.

Call for Proposals

• Project manage the Call for Proposal (CFP) process, including coordinating proposals for speaking opportunities, gathering speaker bios, drafting conference blurbs, and creating social posts.

Administrative Support

• Manage the company’s mail operations and ensure efficient administration.
• Assist with state-level entity compliance administration.
• Support monthly close processes by collecting and organizing internal receipts.
• Provide HR administrative support, assisting with onboarding and offboarding employees to improve the overall People Operations experience.
• Help update the Applicant Tracking System (ATS)

 Who you are/What you have done:

• You have 1-2 years of experience as a project manager, events coordinator, or in logistics
• You have a Bachelor's degree
• Excellent written communication skills, with the ability to craft engaging content.
• Strong organizational skills and attention to detail.
• Proficiency in project management tools such as Asana is a plus!
• Nice to have: Graphic design experience and comfort working in Figma.

About Us

Mantra Health is a digital mental health clinic on a mission to improve access mental healthcare for young adults through clinical services, software, and design. Since our founding in 2018, we've built a comprehensive treatment service for young adults with mental health conditions. We've raised over $27 million to work with students at universities and colleges across the country such as MIT, Columbia, and Penn State. Our students see clinical differences in their mental health during treatment with us, with nearly two-thirds of students stating that Mantra's program helped them stay in school.

Our Benefits

At Mantra, our distributed team is our secret sauce that allows us to support our mission everyday. We're collaborative, empathetic, and curious. We take time to celebrate our wins and learn from our mistakes. Each full-time employee at Mantra enjoys:

• Equity
• Performance bonus
• Medical, vision, and dental coverage for employees, spouses, and dependents
• 401k
• Flexible work location (work from the Bahamas for a few weeks? Cool by us)
• Unlimited PTO
• Inclusive parental leave, equal for all parents
• $1,000 new-parent mental wellness benefit
• Healthcare & Dependent Care FSA
• Free access to remote & in-person wellness classes via our co-working space

The salary range for this position is $50k - $60k range based on experience.

Mantra health is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.