Operations Coordinator - Assembly

What you'll do:

Production Supplies & Purchasing

• Manage purchasing of production consumables, supplies, PPE, office supplies, and other operational materials
• Monitor inventory levels and reorder materials to prevent production interruptions
• Obtain quotes, place purchase orders, and communicate with suppliers regarding orders, deliveries, and shortages
• Maintain accurate purchasing and inventory records
• Identify opportunities to reduce costs, improve purchasing efficiency, and standardize commonly used supplies
• Work closely with Assembly leadership to anticipate upcoming material requirements

Clean Room Supply Management

• Maintain organization, cleanliness, and inventory of clean room supplies and materials
• Ensure required PPE, garments, gloves, wipes, cleaning materials, and other clean room consumables are readily available
• Establish and maintain organized storage locations and visual inventory controls
• Monitor usage and develop appropriate reorder points and inventory levels
• Support adherence to clean room procedures and company quality requirements
• Coordinate replenishment of clean room supplies to minimize disruption to production

New-Hire Onboarding

• Coordinate administrative activities associated with new employee onboarding
• Work with Human Resources and department leadership to ensure new hires have required documentation, equipment, PPE, and access prior to starting
• Coordinate first-day activities, facility orientation, and required production training
• Maintain onboarding checklists and training documentation
• Communicate new-hire schedules and requirements to appropriate departments
Clean Room Training
• Lead and coordinate clean room training for new and existing employees
• Train employees on proper gowning, PPE, clean room behavior, material handling, housekeeping, and applicable procedures
• Ensure employees understand and follow established clean room requirements
• Maintain accurate training records and communicate training completion to appropriate personnel
• Coordinate refresher training when required
• Work with Quality and Operations to identify and address training gaps

General Administrative Support

• Provide day-to-day administrative support to the Assembly team
• Maintain production-related records, spreadsheets, forms, and documentation
• Assist with scheduling meetings, communications, and department coordination
• Support audits and documentation activities as needed
• Track department action items and follow up on outstanding requests
• Assist with implementation of process improvements and standard work
• Perform other administrative and operational duties as assigned

What we’re looking for:

• High school diploma or equivalent required; associate degree preferred
• 5+ years of experience in a manufacturing, production, operations, or administrative environment preferred
• Experience working in a clean room or regulated manufacturing environment is a plus
• Strong organizational and time-management skills
• Excellent attention to detail
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Ability to manage multiple priorities and work effectively with employees at all levels
• Ability to work independently while also functioning effectively as part of a cross-functional team
• Strong problem-solving and follow-through skills

Bonus points for:

• Experience with purchasing or procurement
• Experience with inventory management
• Experience with ERP or purchasing systems
• Previous experience training employees
• Knowledge of clean room procedures and GMP/quality requirements

Must-have requirements:

Ability to occasionally lift up to 50 lbs
Perform activities such as stooping, climbing, typing, standing, or sitting for extended periods of time
Work in a facility that contains industrial hazards including heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, high current, pressure systems, and cryogenics
Willingness to travel or work required nights/weekends/on-call occasionally