FINANCIAL SERVICES
Dunham is an independently owned, registered Broker/Dealer and Investment Adviser helping Financial Advisors and individual investors reach their long-term goals. The firm's focus is on providing disciplined wealth management solutions and related services.
Position Summary
The Operations Associate supports daily operational activities across trust, retirement, tax, cash management, and accounting functions. This role is responsible for processing transactions, performing reconciliations, maintaining accurate records, and assisting with regulatory, audit, and client service-related tasks. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced environment while maintaining a high degree of accuracy. This is a 40-hour per week onsite position in our San Diego office.
Key Responsibilities
Reconciliation and Accounting Support
- Perform daily IDM reconciliations to ensure transaction accuracy and completeness.
- Conduct University Financial Services (UFS) and Institutional Support Services (ISS) account reconciliations.
- Download and reconcile bank activity and reports.
- Reconcile ISS data to General Ledger (GP) records.
- Assist with tax withholding processing and validation.
- Upload Net Asset Values (NAVs) and factor data to designated systems.
- Support the Sovos tax reporting interface and related processes.
- Print and process client and corporate checks.
- Set up and maintain check payment instructions.
- Establish and maintain ACH payment instructions.
- Set up domestic and international wire transfer instructions.
- Assist with federal tax payment processing.
- Review IRA contribution and withdrawal transactions for accuracy and compliance.
- Review pledged account activity and documentation.
- Support tax setup maintenance and exception processing.
- Ensure operational records and supporting documentation are properly maintained.
- Assist with internal and external audit requests.
- Research and resolve operational discrepancies and reconciliation exceptions.
- Support compliance with regulatory requirements and internal controls.
- Maintain confidentiality and safeguard client information.
- Collaborate with Operations team members to complete daily processing requirements.
- Assist with identifying process improvements and operational efficiencies.
- Support special projects and other duties as assigned.
- Maintain accurate records and provide timely updates to management regarding outstanding items.
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Strong attention to detail and organizational skills.
- Basic understanding of accounting and financial transaction processing.
- Proficiency in Microsoft Office applications, particularly Excel.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple tasks and meet deadlines.
- Experience in financial services, trust operations, retirement account administration, or accounting environments.
- Familiarity with reconciliation processes and financial systems.
- Knowledge of ACH, wire transfers, tax reporting, or retirement account transactions.
- Accuracy and attention to detail
- Time management and organization
- Analytical thinking
- Teamwork and collaboration
- Professional communication
- Adaptability and willingness to learn
Salary depending on experience: $26.45 to $33.65 per hour
Dunham & Associates Investment Counsel, Inc. is a Registered Investment Adviser and Broker/Dealer. Member FINRA / SIPC. Advisory services and securities offered through Dunham & Associates Investment Counsel, Inc. Trust services offered through Dunham Trust, an affiliated Nevada Trust Company.
Skills Required
- High school diploma or equivalent
- Strong attention to detail and organizational skills
- Basic understanding of accounting and financial transaction processing
- Proficiency in Microsoft Office applications, particularly Excel
- Strong analytical and problem-solving abilities
- Ability to manage multiple tasks and meet deadlines
- Associate's or bachelor's degree
- Experience in financial services, trust operations, retirement account administration, or accounting environments
- Familiarity with reconciliation processes and financial systems
- Knowledge of ACH, wire transfers, tax reporting, or retirement account transactions
What We Do
In 1985, Dunham & Associates Investment Counsel Inc., (“Dunham”) was founded with the uncommon idea that fees paid by clients should be tied, in some way, to the performance of the investments they own. Today, Dunham and its affiliate Dunham Trust Company (“DTC”) have grown to become a multi-billion dollar firm, but we are still driven by the values of fairness and accountability that the firm was founded on more than three decades ago. Important Disclosure: Dunham & Associates Investment Counsel Inc., reserves the right, to the extent permitted under applicable law, to retain and monitor all electronic communications. Dunham & Associates Investment Counsel Inc. will not accept purchase or sale orders via LinkedIn or its messaging systems. Dunham & Associates Investment Counsel Inc. is not responsible for content posted by third-parties. Statements and messages for US residents only and subject to the following terms; https://www.dunham.com/. Dunham & Associates Investment Counsel, Inc. offers access to trust services through Dunham Trust Company, an affiliate of Dunham. Dunham & Associates Investment Counsel, Inc. is a Registered Investment Adviser and Broker/Dealer. Member FINRA/SIPC. Third-party posts found on this profile/page do not reflect the views of Dunham & Associates Investment Counsel, Inc. (“DAIC”). They have not been reviewed by DAIC as to accuracy or completeness.
