The Role
Coordinates owners association and AGM meetings, prepares notices and minutes, handles resident enquiries and correspondence, maintains association and contract records, tracks renewals, processes invoices, and supports scheduling, reporting, filing, and internal administrative coordination. Requires strong Arabic and English communication, Microsoft Office, CRM and ERP proficiency, fast typing, document drafting skills, and knowledge of administrative, QHSE, security, and emergency procedures.
Summary Generated by Built In
* Coordinate AGM and Owners Association meetings, prepare invitations, notices, and draft minutes; maintain association records and documentation
* Receive and record owner and resident enquiries, refer to relevant team members, and follow up on pending requests; compile and distribute approved Quarterly Management Reports and official correspondence
* Maintain contract records and tracker, monitor expiry dates, and flag upcoming renewals to responsible team members
* Process and maintain utility, FM, and other related invoices; provide administrative support and follow up on documentation as directed
* Assist with correspondence, scheduling, meeting arrangements, routine reports, and filing systems; coordinate with internal departments on administrative requirements
Requirements
* Diploma in Administration / Commerce / Hospitality with further technical training in administration and clerical proficiencies
* 3 to 5 years relevant experience in administration/clerical field
* Proficiency in Arabic and English, both written and spoken
* Excellent interpersonal and communication skills; strong organizational and problem-solving abilities with high attention to detail
* Experience using office equipment and Microsoft Office suite; able to use CRM & ERP; minimum typing speed of 60wpm
* Ability to independently draft professional letters, memos, and reports; knowledge of administrative and clerical procedures
* Aware of QHSE Management System, policies, and procedures; knowledge of security requirements and emergency preparedness
Skills Required
- Diploma in Administration, Commerce, or Hospitality, with further technical training in administration and clerical skills
- 3 to 5 years of relevant administration or clerical experience
- Proficiency in written and spoken Arabic and English
- Excellent interpersonal and communication skills
- Strong organizational and problem-solving abilities with high attention to detail
- Experience using office equipment and Microsoft Office
- Ability to use CRM and ERP systems
- Minimum typing speed of 60 words per minute
- Ability to independently draft professional letters, memos, and reports
- Knowledge of administrative and clerical procedures
- Awareness of QHSE management systems, policies, and procedures
- Knowledge of security requirements and emergency preparedness
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The Company
What We Do
Madre Integrated Engineering is a multinational triangular employment and outsourcing corporation headquartered in Qatar, specializing in providing global talent for projects and offering facility management solutions.
