Operations Administrator

At Waste Resource Management (WRM), we go beyond operating trucks —we are dedicated to environmental protection and delivering exceptional service. With a presence across Texas, Colorado, Georgia, Florida, and Nevada, our affiliated companies—SouthWaste Disposal LLC, Silver City Processing, and McDonald Farms, Inc.—offer comprehensive solutions for liquid waste recycling and transportation.

At WRM and affiliated companies, your work matters—for the environment, our clients, and your career. If you’re ready for a company that pays well, offers a competitive benefits package, operates safely, and supports your growth, we want to hear from you.

The Operations Administrator is responsible for supporting the day-to-day administrative, financial, and operational functions of the location. This role serves as a key partner to site leadership by coordinating billing, accounts payable, reporting, customer communication, payroll administration, and operational support activities. The Operations Administrator helps ensure efficient operations, accurate financial processing, regulatory compliance, and exceptional customer service.

• Comprehensive Benefits: Choose from one of three medical plans, based on your needs, dental, and vision coverage; along with 401(k) with 5% company match
• Career Growth: Training programs and advancement opportunities in wastewater operations and environmental services
• Paid Time Off: Generous PTO policy accrues from day 1, with floating and company-paid holidays.
• Additional Perks: Company-paid life and disability insurance, employee assistance program, and more
• Supportive Leadership: Leadership that values safety, professionalism, and growth

• Provide daily administrative support to operations and site leadership
• Process customer billing and invoicing accurately and in a timely manner
• Support accounts payable functions, including invoice review, coding, vendor communication, and payment processing
• Maintain accurate financial, customer, and operational records
• Reconcile invoices, vendor statements, and account discrepancies
• Prepare reports, spreadsheets, and operational summaries for leadership review
• Assist with data entry and maintenance of internal systems and records
• Communicate with customers, vendors, and internal teams regarding billing, payment, and service-related matters
• Support scheduling, routing, and operational coordination as needed
• Maintain organized electronic and physical filing systems
• Ensure compliance with company policies, procedures, and documentation requirements
• Assist with special projects and additional duties as assigned

• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong problem-solving and analytical skills
• Proficient in Microsoft Office, including Excel, Outlook, and Teams
• Strong written and verbal communication skills
• Ability to work independently and collaboratively with cross-functional teams
• Professional demeanor with strong customer service skills

• Associate degree in Business, Accounting, Finance, or related field preferred
• Equivalent work experience may be considered in lieu of formal education
• 2+ years of administrative, billing, accounting, or operations support experience preferred
• Experience in transportation, logistics, waste, environmental services, or related industries preferred

We are an equal opportunity employer; committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

WRM complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/Employees to perform essential functions.

PHYSICAL REQUIREMENTS:

• This position operates primarily in a professional office environment. 
• Ability to sit or stand for extended periods of time. 
• Ability to occasionally lift and move items weighing up to 25 pounds. 
• Ability to use standard office equipment, including computers, phones, printers, scanners, and copiers. 
• Occasional regional travel within geographical region may be required.

EQUAL EMPLOYMENT:

We are an equal opportunity employer; committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

WRM complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/Employees to perform essential functions.