Office Services Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position overview

The primary purpose of this role is to support the Lead Office Services Coordinator in daily office operations, including mail and package handling, office supplies, equipment support, compliance processes, records coordination, and general administrative assistance for Facilities and Corporate Services.

Roles & responsibilities

Mail & Package Operations

• Sort and distribute incoming mail and packages
• Collect internal mail from designated locations twice daily
• Prepare outgoing shipments and coordinate pickups
• Provide shipment tracking support and report issues to Lead

Vendor & Account Management

• Assist with shipping vendor documentation and account coordination
• Help prepare invoices and supporting materials for submission to Accounts Payable
• Support departmental shipment coordination as directed

Office Supplies & Equipment

• Restock standard office supplies and maintain organized storage areas
• Process supply and stationery requests
• Operate postage meters, printers, and related equipment

Compliance, Security & Loading Dock Oversight

• Follow company mail handling, confidentiality, and IT security protocols
• Assist with monitoring deliveries and loading dock activity
• Maintain safe and organized work areas

Records Management

• Support off-site document storage coordination and tracking
• Assist with document scanning and routing

Administrative & Facilities Support

• Provide administrative support for office services operations
• Assist with package storage, shredding services, and general logistics tasks
• Perform additional duties assigned by Lead or Facilities Management

Qualifications

Education:

• High school diploma

Experience:

• 1–2 years experience in mailroom, office support, logistics, or administrative support role preferred
• Experience handling packages, inventory, or office equipment a plus

Skills:

• Strong attention to detail and organizational skills
• Ability to follow established procedures and instructions
• Good communication and teamwork skills
• Basic computer proficiency
• Dependable, punctual, and able to manage routine tasks efficiently
• Mechanically inclined a plus

Schedule/Shift: M-F 8-5

Expected compensation: $23.60 per hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Physical requirements

• Able to lift a minimum of 50 pounds.
• Ability to stand and move throughout shift

Direct reports

• No FTE’s
• No Contractors
• No Interns

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.