Office Services Assistant

Classification: Part-time, non-exempt

Department: Administration

Compensation: $18-$20/hour

Benefits include: Employee Assistance Program; paid vacation, sick time and 11 paid holidays throughout the year (based on approx. 25 hour work week)

Responsibilities include:
•    Present a positive, efficient, professional and pleasant image of The Santa Fe Opera: by telephone and in-person. Answer in-coming telephone calls and answering general inquiries;
•    Process incoming mail: boxes and packages and inform employees and departments of package deliveries;
•    Perform administrative support, including data entry and reporting;
•    Process invoices;
•    Provide support to administrative staff: preparing mailings, photocopying, filing, faxing, and other duties as requested.

Hours/Restrictions:  Scheduled:  Monday – Friday 9am to 2pm.
This is a non-benefited, non-exempt position with the maximum number of hours worked per week being twenty (25) hours.  Must be available to work a full day 8:30am to 4:30pm on occasion when the Office Services Manager is out of the office.

               
Physical Standards:  Frequent crouching, stooping and reaching are required.    This position involves light work with lifting or moving of up to 50 pounds occasionally and up to 10 pounds frequently.  There is constant standing, walking and finger dexterity needed to handle paper items and use computer.  Frequent phone contact is required.

Education/Experience:  Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be:

• Diploma or equivalency degree from accredited high school with major course work in business administration, theater, or a closely-related field; 
• At least 1 year experience performing general reception and administrative work.

Knowledge:  

• Experience in front desk services, preferably in an office setting with public interaction;
• Principles and practices of business administration;
• Experience in database entry and reporting.

Skills:

• Accurate typing and word-processing;
• General Microsoft Office knowledge; Excel experience is required.
• Previous experience processing invoices;
• Clear communication, both verbal and written, with diverse audience;
• Able to establish positive working relationships with variety of others;
• Ability to multi-task and conduct high-volume work.

Licenses: Possession of a valid motor vehicle operator’s license and to occasionally use personal vehicle, in the course of employment.