The Role
Coordinate day-to-day Pune office operations, including facilities, supplies, vendors, records, petty cash, invoices, procurement, employee onboarding logistics, workplace support, events, travel, and office visits. The role ensures vendors deliver services, operational issues are resolved promptly, documentation remains accurate, and employees receive a well-supported workplace experience.
Summary Generated by Built In
Work Mode: In our Pune Office
Immediate Joiners Preferred
About the role
Immediate Joiners Preferred
About the role
We’re looking for a hands-on 3-5 years of experience and dependable Office & Operations Coordinator to support the smooth day-to-day running of our Pune office.
This role suits someone who is organised, responsive and comfortable taking ownership of multiple operational responsibilities. You’ll work closely with the People team, employees, vendors and other stakeholders to ensure that the office is well managed and employees have a positive, well-supported workplace experience.
Key Responsibilities
Office Operations
- Take ownership of the day-to-day functioning of the Pune office.
- Ensure office facilities, supplies, equipment and common areas are maintained appropriately.
- Coordinate with building management and external service providers for office-related requirements.
- Identify operational issues proactively and ensure timely resolution.
- Maintain appropriate office records, trackers and documentation.
Vendor Management
- Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.
- Follow up on vendor deliverables and ensure services are completed as expected.
- Maintain vendor records, invoices and supporting documentation.
- Support vendor onboarding, renewals and coordination where required.
Finance & Administrative Support
- Maintain accurate records of office-related expenses.
- Coordinate petty cash invoices, bills and supporting documents with the Finance team.
- Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
- Support procurement and purchase coordination for office requirements.
Employee & People Operations Support
- Support the People team with onboarding and offboarding logistics.
- Coordinate employee assets, access requirements and workplace arrangements with the relevant teams.
- Help ensure new joiners have a smooth first-day and office experience.
- Support employee documentation and administrative requirements where needed.
Office Events & Employee Experience
- Provide operational support for employee engagement activities, celebrations, Town Halls and other office events.
- Coordinate logistics including materials, vendors, refreshments and office setup.
- Be approachable and responsive to employees requiring day-to-day workplace support.
Travel & General Coordination
- Support travel, accommodation and local logistics when required.
- Coordinate office visits and arrangements for colleagues, leadership, vendors and guests.
- Provide administrative support for ad-hoc operational requirements.
What we’re looking for
- Previous experience in office administration, workplace operations, facilities coordination or a similar role.
- Strong organisation and follow-through.
- Comfortable dealing independently with vendors and service providers.
- Good written and verbal communication skills.
- Ability to manage multiple priorities without losing attention to detail.
- Responsible approach to financial documentation, petty cash and company resources.
- Good working knowledge of Microsoft Office tools such as Outlook, Excel and Word.
- Comfortable working in a fast-moving environment where priorities can change.
- A proactive mindset. Someone who notices what needs to be done and takes ownership rather than waiting to be instructed.
What good looks like in this role
The Pune office runs smoothly, employees receive timely support, vendors and operational dependencies are followed through, financial and administrative records remain accurate, and issues are picked up proactively before they become problems.
About
Snap Analytics is a specialist data and AI consultancy that designs and engineers modern cloud data platforms for large enterprises. We’re the team of “invisible engines” that turn complex, siloed data into a trusted foundation for analytics and AI. Founded in Bristol in 2019, we’re best known for our deep SAP expertise combined with modern platforms like Snowflake, Databricks, Fivetran, dbt and AWS. We believe in creating a world where data makes sense for everyone and that technology alone doesn’t solve problems: it takes skilled people who understand business processes, working with a no-ego, customer-first mindset.We work with global enterprises in manufacturing, energy, retail and consumer goods, and financial services to bring their SAP and non-SAP data together into one governed, well-engineered platform so they can make faster decisions, cut cost and complexity, and put AI use cases into production. Our work includes high-performance engineering for elite Formula 1 racing teams, the digital transition for more than 5.8 million UK energy customers, supply chains that reach 94% of UK households, and wealth-management platforms supporting over one million families. Every engagement is delivered through Snap 360, our delivery framework, built on four pillars: Data, People, Processes and Technology.This is a genuinely exciting time to join; demand for SAP-to-cloud modernisation and enterprise AI is accelerating, and we’re scaling our teams across the UK, India and South Africa to meet it. Honestly, rapid growth also means some of our internal processes and team structures are still evolving, and as a consultancy your priorities will often be shaped by client timelines, so you’ll need to be comfortable with change.
Skills Required
- Previous experience in office administration, workplace operations, facilities coordination, or a similar role
- Strong organisation and follow-through
- Ability to deal independently with vendors and service providers
- Good written and verbal communication skills
- Ability to manage multiple priorities while maintaining attention to detail
- Responsible approach to financial documentation, petty cash, and company resources
- Working knowledge of Microsoft Office, Outlook, Excel, and Word
- Comfort working in a fast-moving environment with changing priorities
- Proactive mindset and willingness to take ownership
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The Company
What We Do
Snap Analytics is a global data analytics and AI consultancy that designs and engineers data stacks, helping organizations unlock the full value of their data by connecting data, technology, and teams.
