Location: Indianapolis, IN (Onsite)
Hours: Monday – Friday | 8:00am-5:00pm
PACIV (pronounced pah-SEEV) stands for Process Automation, Controls, Instrumentation & Validation
We are a 30-year old engineering services company specializing in automation & controls, validation, and instrumentation. Our teams solve complex challenges, support industry-leading facilities, and make a measurable impact on critical manufacturing operations every day.
We are looking for a highly organized, proactive Office Operations Associate to join our Indianapolis, IN team to serve as the operational heartbeat of our office. In this position, you will support multiple departments, coordinate daily office operations, manage vendor relationships, and help create a positive and productive workplace environment.
The Office Operations Associate serves as a key resource for office operations, supporting employees, customers, visitors, and vendors while helping maintain an organized and productive workplace. This role contributes directly to the efficiency and success of our team.
What You Will Do
Office & Facility Operations
- Serve as the primary point of contact for visitors, vendors, and office inquiries
- Manage incoming and outgoing mail, phone calls, and correspondence
- Coordinate facility maintenance requests and office-related services
- Oversee janitorial services and other office vendors
- Act as liaison between vendors, service providers, and building management
- Manage inventory levels across multiple office locations and breakrooms
- Purchase office supplies, equipment, and facility materials
- Ensure office resources are stocked and available for employees
- Support Accounting, Human Resources, Sales, and Operations teams
- Manage document preparation, file organization, and record management that will support business operations
- Coordinate travel arrangements and related logistics
- Maintain customer, project, and company documentation & records
- Provide proposal formatting and administrative support as needed
- Coordinate meetings, training sessions, and company activities
- Assist with employee engagement initiatives and internal communications
- Respond professionally to employee, customer, and vendor inquiries
- Resolve routine administrative and operational issues
- Support daily office needs to keep operations running efficiently
- Associate degree in Business Administration, Office Management, or a related field preferred. Candidates with comparable work experience are encouraged to apply.
- 3+ years of administrative, office management, or related experience
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Outlook, Word, Excel, and Teams
- Strong attention to detail and follow-through
- Ability to work independently and manage competing priorities
- Professional and customer-focused approach
- Notary Public certification or willingness to obtain certification
- NetSuite experience is a plus
- Highly organized and dependable
- Resourceful and proactive
- Comfortable working with multiple teams
- Detail-oriented and service-focused
- Adaptable in a fast-paced environment
- Passionate about creating an efficient, welcoming workplace
We are a stable 30-year-old company where every team member plays an important role in supporting our clients and our people. As an Office Operations Associate, you will have the opportunity to work closely with leaders across the organization, contribute to company culture, and make a direct impact on our day-to-day success.
If you enjoy organization, problem-solving, and supporting high-performing teams, we encourage you to apply.Compensation & Benefits
Hourly Rate: $22-$24
PACIV offers a competitive compensation package designed to support employee well-being and long-term financial success.
- Generous Paid Time Off: Vacation, Sick Leave, and Company Holidays
- PACIV pays 90% of yearly health care premiums
- Health Savings Account (HSA) with Company Contributions
- 401(k) with Company Match up to 4% and immediate vesting with enrollment
Important Hiring Information
- Full-time, direct-hire position
- No Corp-to-Corp (C2C) or 1099 arrangements
- PACIV does not partner with third-party recruiting agencies
- PACIV does not provide H-1B sponsorship, H-1B transfers, OPT sponsorship, CPT sponsorship, or employment-based immigration support.
PACIV is an Equal Opportunity Employer
#LI-DNI
Skills Required
- 3+ years of administrative, office management, or related experience
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Outlook, Word, Excel, and Teams
- Strong attention to detail and follow-through
- Ability to work independently and manage competing priorities
- Professional and customer-focused approach
- Associate degree in Business Administration, Office Management, or a related field
- Notary Public certification or willingness to obtain certification
- NetSuite experience
What We Do
PACIV, Inc. (Process Automation – Controls.Instruments.Validations) was founded and registered as a corporation in the Commonwealth of Puerto Rico in 1997. Listening to our clients' desire for local support and standardization among their facilities, we opened our Indiana office (PACIV-USA, LLC) in 2003. Moreover, in 2011 we opened PACIV-Ireland in Cork, Ireland. Our expansion, including international presence with local resources, responds to the needs of our Life Sciences multinational clients regarding replication and consistency of implementation, who demand our life sciences automation and regulatory compliance solutions in a localized market format. Our thorough understanding of the challenges faced by the Life Science sector and our collaborative approach with our clients has enabled us to become a leading Life Sciences automation and regulatory compliance service company. Since our inception, we provide our Life Sciences clients with our services in their multiple manufacturing sites worldwide. The fact that we hold Master Service Agreements (MSA’s) and Preferred Vendor status with the world’s leading Life Science Companies serves a testimony of our quality of service and leadership standing within the Life Science industry. We attract and develop the best talent which allows us to provide our demanding clients with the right knowledge and expertise ensuring we provide significant value within our automation solutions and services.
