Office & Operational Administrator 3 days per week

Resillion is a global company with end-to-end capabilities: no matter your industry, your geographical location, or stage in your digital journey. With offices in North America, Europe, and Asia, Resillion will be by your side. Helping you and your organization realize your ambitions in cyber security, testing of digital media content and quality assurance.

Whether, testing, certification, (software) development, cyber security, or data-protection, the experts at Resillion do whatever it takes. We work as long and hard as necessary to get you to market. 

Position Overview:

Part Time hour 22.5 hours over 3 days 

We are seeking a proactive and highly organised part Time Office Administrator to provide essential administrative support to our Bristol office. This is a varied and hands-on role that is ideal for someone who thrives in a fast-paced, professional environment and enjoys being at the heart of office operations. The role will also be responsible for coordinating deliveries to the office, meeting and greeting clients and visitors, answering the phone, dealing with general queries, liaising with suppliers, ensuring adequate office supplies, compliance with H&S policy and procedures, liaising with IT, and much more.

Key Responsibilities:

• Oversee the day-to-day administrative running of the Bristol office, ensuring a well-organised and efficient environment. Directing and planning all essential, non-customer related services, such as reception, deliveries, parking, waste disposal and recycling.

• Provide general administrative support, including scheduling meetings, managing calendars, booking travel, and preparing ad hoc documents and reports.

• Act as the first point of contact for visitors and handle incoming calls and correspondence professionally. • Collect and distribute incoming regular mail, in addition to organising delivery and receipt of shipments/parcels via Royal Mail, DHL, etc.

• Support finance, HR, and IT teams with local office needs, including data entry, filing, onboarding coordination, and supplier liaison.

• Coordinate office supplies, maintenance requests, and liaise with building management as required.

• Assist in planning and organising internal meetings, events, and visits from other offices or stakeholders.

• Ensure compliance with internal processes and support the implementation of office policies and procedures. Qualifications and Skills:

 Role Experience:

•  Proven experience in a similar office-based administrative or operations support role.Proven experience in a similar office-based administrative or operations support role.

• Industry Experience: Experience working in a professional services, technology, and/or private equity backed environment is an advantage.

• Organisational Skills: Strong organisational skills with excellent attention to detail, with the ability to work independently and handle multiple tasks with discretion and confidentiality

 • Communication: Confident communicator with a professional demeanour, both in person and in writing.

• Office Compliance: Awareness of common workplace office health & safety policies/procedures. Experience as a first aider, mental health first aider, fire marshal, etc. would be beneficial.

• Software Skills: Competent in Microsoft Office suite (Word, Excel, Outlook, Teams) with experience of working with ERP systems. Key Competencies:

• Strong stakeholder management and relationship-building skills

• Well organised with a detail-oriented approach • Positive, proactive and self-motivate

Education: No specific qualification required.

• Competitive compensation, tailored to your interests, priorities, flexibility, work-life balance, expertise, experience, and ambitions.
• On Target Commission
• No boring routine—every day brings a new challenge.
• The opportunity to learn new things and contribute to innovative projects with the latest technologies and tools.
• A close-knit team of motivated professionals eager to share their knowledge
• Plenty of knowledge sharing, inspiration sessions, and training, either as a participant or as a trainer.
• An open and warm company culture with 500 (international) friendly professionals.
• A personal training budget to enhance your skills, plus dedicated time to develop them. Because when we grow, you grow.
• A wellness plan to keep you healthy, including topics and workshops on sleep, nutrition, exercise, digital well-being, rituals, and ergonomics.
• Regular team events such as after-work drinks or other team initiatives.
• Ownership of your projects to make real change happen.
• Job security through a strong team, stable projects, constant innovation, and continuous growth.