Summary:
The Office Manager is responsible for delivering comprehensive administrative and operational support to the Florida office. This role ensures a well-organized, efficient, and professional workplace environment while supporting the broader Florida team through coordination of office operations, facilities, logistics, and employee experience initiatives.
Responsibilities:
- Oversee day-to-day office operations and serve as the primary point of contact for property management and building services.
- Coordinate all facilities-related needs, including maintenance, utilities, janitorial services, mail operations, and safety compliance.
- Maintain a clean, organized, and fully functional office environment, proactively identifying and addressing issues.
- Manage purchasing, budgeting, and inventory for office supplies, kitchen items, and other workplace essentials.
- Provide administrative support to the Florida team, including managing calls, scheduling meetings, preparing materials, and responding to general office requests.
- Partner with IT to support office technology and infrastructure, including workstation setup, conference room functionality, and coordination of technical needs.
- Coordinate employee experience initiatives such as wellness programs, office events, volunteer opportunities, and engagement activities.
- Communicate office-related updates, policies, and procedures to employees.
- Coordinate logistics for meetings, visitors, and internal events.
- Provide backup reception and administrative coverage for the Boston office as needed.
Qualifications:
- 2–5 years of experience in office management, workplace operations, administrative support, or a related field.
- Experience coordinating vendors, facilities, or office services.
- Strong organizational skills with the ability to manage multiple priorities and adapt in a fast-paced environment.
- Excellent interpersonal and communication skills, with a customer-service mindset and a focus on employee experience.
- High level of professionalism, discretion, and reliability.
- Proficiency in Microsoft Office and comfort with workplace technology tools
This role is based in our Winter Park, FL office on a hybrid schedule - 4 days per week in-office, 1 day per week remote.
About GW&K
GW&K is a growing and dynamic investment management firm that is always looking for talented, hard-working, team-oriented individuals. We are interested in people that fit GW&K’s unique and highly collaborative culture.
The people who work at GW&K are the backbone of our firm. Everything we do from our mission to help our clients achieve their investment objectives, to building and sustaining a diverse, equitable, and inclusive culture is achieved because of the dedicated, talented, collaborative people who work here.
GW&K provides comprehensive benefits that are designed to meet the long-term needs of our employees and their families. Along with competitive compensation packages, we offer health and dental care coverage, employer-matched 401k, tuition reimbursement, parental leave and a variety of other benefits that support a healthy work/life balance in a hybrid environment.
GW&K Investment Management is an equal opportunity employer and provides equal employment opportunities to all associates and applicants for employment without regard to gender, race, color, national origin, ancestry, pregnancy, marital status, religion, age, disability, veteran status, sexual orientation, genetic information, or any other characteristic protected under applicable federal, state or local laws.
Skills Required
- 2-5 years of experience in office management, workplace operations, administrative support, or a related field
- Experience coordinating vendors, facilities, or office services
- Strong organizational skills to manage multiple priorities
- Excellent interpersonal and communication skills
- Proficiency in Microsoft Office and comfort with workplace technology tools
What We Do
Founded in 1974, GW&K Investment Management is a dynamic Boston-based investment management firm that offers active equity and fixed income investment solutions to meet the needs of a diverse client base. GW&K's mission is to help clients achieve their investment objectives through the management of thoughtfully conceived and consistently applied investment strategies. An active bottom-up investment approach is the cornerstone of our investment philosophy. Each investment strategy relies on in-depth fundamental research executed by a team of experienced investment professionals.
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