Office Manager

Your Opportunity 

We have an exciting opportunity as an Office Manager to join our Plano, TX office. The Office Manager is responsible for ensuring the seamless management of the office. The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff, while motivating and developing direct reports.

The candidate will have overall responsibility for the office including the maintenance and operations, workplace safety and third party contracting responsibilities. The individual will also play a critical role in supporting employee culture, working with office team members in support of employee engagement initiatives, events and client engagements. The Office Manager will lead a team of administrative and operations professionals. 

Your Key Responsibilities

• Proactively manage all facility services in standard processes and procedures. Develop and manage facilities operating budgets, space planning, proactively track variances, and manage within target. Serve as primarily liaison to property management.
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities.
• Develop and manage a high performing administrative team member with diverse skills.
• Plan/Coordinate schedule onsite meetings/events/entertainment (i.e., leadership meetings, monthly/quarterly office meetings, Stantec in the Community, holiday celebrations, training, etc.
• Coordinate all aspects of on-boarding new employees with hiring managers, including technology needs, desk assignment and prep, and setting up hardware.
• Ensure all site management and operations practices comply with Stantec standards.
• Implement preventive, ongoing and anticipated maintenance/repair programs.
• Manage third-party vendor contracted services as required, including periodic bidding and insurance updates.
• Monitor performance per scope of work and contractual agreements.
• Primary contact for building property management - available on call 24/7 as needed.

Your Capabilities and Credentials 

• Superior client relationship management skills.
• Strong supervisory and people management skills.
• Ability to plan and manage financials within budget and time constraints.
• Excellent interpersonal, communication, and organizational skills.
• Understanding commercial leases, routine accounting methods, and trade union protocols.
• Computer proficiency with MS Office.
• Detail oriented with the ability to multitask and prioritize tasks.
• Strong leadership, financial management, and team building skills.
• Leadership experience is essential; customer service centric approach to working with internal clients.
• Enthusiastic demeanor, collaborative approach, and solutions oriented.
• Previous experience in commercial workplace building operations management.

Education and Experience

High School Diploma or equivalent. Advanced degree preferred.

Minimum of five (5) years’ experience working in a professional office environment.

Previous property management experience is an advantage.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.