Office Manager

Position: Office Manager
Contract: Full-Time, Permanent 
Location: Office based (London N1), Mon-Fri 9am to 6pm
Website: www.nexusstudios.com 

Nexus Studios is a global creative studio working with award-winning directors across film and experience design. Our work has received accolades from BAFTA, Emmy, Grammy, Academy Awards to name a few. We work with the world’s leading cultural brands and have a deep rooted history in innovation, XR and crafted storytelling.

The Shoreditch based studio is a bustling home to creatives, makers, production teams and is the company’s HQ. 

The Role:

Nexus Studios is looking for a friendly, hard working, enthusiastic and self-motivated individual to join our busy and fun studio, managing the smooth running of our office and studio space on a day to day basis. This includes, front-of-house duties, managing office facilities and supplies, meeting and event planning, providing general administrative support to our employees and also diary management and some admin tasks for our two founders. No two days will be the same as you work on a variety of tasks to support our teams and activities from front of house to production running, sustainability initiatives, events and marketing activities.

This is a fantastic opportunity for an entry-level role into a production company and animation studio, to gain valuable experience and connections while contributing to our vibrant and inclusive community. There is potential to support productions and for movement within the company in the long term. 

What you’ll be doing:

• Diary management and General Assistance of Founders
• Front-of-house duties, meeting and event planning, travel arrangements and general office tasks
• Maintaining clear communication with staff, clients and guests via email, phone and in person
• Maintaining a presentable and smooth functioning office environment, including Health & Safety and overseeing security systems
• Event organisation such as presentations, wrap parties and social events, alongside the team
• Coordinating awards and festivals calendar and submissions, working with the marketing team
• Supporting initiatives to work to carbon neutrality that promote a sustainable working environment
• Undertaking ad hoc research and admin as required by any heads of departments
  

What you’ll bring:

• Previous experience of working in a customer-facing role or in a production or studio environment
• An active interest in the creative industries
• Organised, hands-on and efficient work style with a strong attention to detail
• Excellent communication and interpersonal skills
• A proactive and adaptable approach to tasks with a willingness to learn.
• Proficiency in Google Workspace tools (gmail, sheets, slides etc) is desirable

Why work for us: 

Nexus Studios is committed to building and maintaining an inclusive workplace. We offer flexible working practices. We encourage applications from candidates who are under-represented in the creative industries.

What we can offer: 

• Holiday leave increasing with each year's service by 1 day up to 28 days
• Additional gifted days off between Christmas and New Year
• Option to purchase 5 extra days holiday per year
• Work from anywhere in the world for 2 weeks
• Worldwide travel insurance for you and your family
• Enhanced Maternity and Paternity leave and pay
• Employee Assistance Programme (EAP)
• Cycle 2 Work scheme
• Season travel ticket loan
• Perkbox & BHN Extras
• Eyecare contributions
• Sabbatical

Nexus Studios is proud to work with extraordinary talent as an equal opportunity employer. We embrace individuals of all backgrounds regardless of gender, race, age, abilities or sexual preferences. Our recruitment process is merit-based, ensuring fair treatment to every applicant. 

Please let us know if you require any reasonable adjustments during the interview process by contacting our resource team on: [email protected]